Greystone is looking for a well-organized Office Administrator and Executive Assistant to provide support for two executives including the founder and president as well as our managing director. This is a great opportunity to establish working relationships with high level executives and contribute to the overall efficiency of our organization. Greystone is committed to creating a culture where employees feel valued.
Greystone is considered a leading M&A advisor to the construction materials industry. In addition to our investment bank, we manage a private equity fund that invests in aggregate quarries. We are a small firm of 4 professionals and have been in business since 1996.
Office Administrator Skills and Qualifications:
Coordinate activities throughout the firm to ensure efficiency and maintain compliance with company policy
Manage agendas, travel plans, client meetings and appointments
Manage emails, letters, packages, phone calls and other forms of correspondence
Provide bookkeeping, A/R, A/P and financial reporting activities for the firm
Create and update databases and records for financial information, personnel and the CRM
Track and replace office supplies as necessary to avoid interruptions in office productivity
Assist colleagues with reports, proposals and presentations as needed
Manage the reception area and staff to ensure effective communication both internally and externally
Provide office guests with a hospitable experience
Supervise the maintenance of office areas, equipment, and facilities
Interact with IT, phone and building personnel as needed
Executive Assistant Skills and Qualifications:
Time management and ability to meet deadlines
Excellent verbal and written communication skills
Strong organizational skills and ability to multi-task
Ability to multi-task, organize and prioritize work
Proactivity and self-direction
Technical Skills:
Microsoft Office (Outlook, Word, PowerPoint, Excel, etc.) - Required