Seeking an Executive Assistant for a creative agency client in the NYC area. Must have experience overseeing an office being moved to a new location. This is a contract role. If you are interested please submit your resume to this job posting.
Calendaring o Assisting with creating meetings, moving meetings, sending invites for events, and other adjustments in his schedule
Working with other assistants to find times that work for all higher level leaders o Managing conflicts that may arise on the calendar
Event/Meeting Planning o Assist with planning events, group meetings, offsites, etc. o Working with senior leadership to plan details of meetings and outings including all travel arrangements, transportation options, food plans, presentation ideas, timeline/schedule, etc.
Creating calendar invites, managing attendance for the events, organizing catering orders, setting up the conference rooms with audio, catering, and visual as needed o Arranging welcome lunches, welcome breakfasts, and other lunch or breakfast meetings
Expenses o Track and manage all expenses from the corporate credit card o Create expense reports, managing receipts from leadership travel, submitting reports weekly/monthly (as needed) for non-corporate card charges o Keep track of all fees related to corporate card
Special projects include assisting with document review and edits, applying signatures to documents other teams provide, power point editing and formatting, etc.
Assist when possible during urgent technical issues that may arise, including issues with calendars, or accessing applications. This includes also getting in touch with IT