Hours: Part-Time - 9:00 AM - 1:00 PM, Monday through Friday
?
About The Client
Working for a nonprofit organization dedicated to ensuring equitable access to graduate education and empowering underrepresented communities to achieve leadership roles. We cultivate an environment of collaboration, innovation, and impact at our Offices & Clubhouse and are seeking a dedicated Administrative Assistant to support our mission.
Position Summary
The Part-Time Administrative Assistant will play a crucial role in maintaining the smooth daily operations of the Company. This position requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The Administrative Assistant will work closely with the team to ensure the programs, meetings, and initiatives run seamlessly.
?
Operational Support
Open the office each morning and prepare the space for daily activities.
Coordinate and schedule cleaning services to maintain a welcoming and professional environment.
Manage ordering and restocking of office and program supplies.
Handle printing needs for events, meetings, and programming.
Check and sort incoming mail; ensure timely responses or redirection.
?
Administrative Tasks
Answer phones, triage inquiries, and route calls to appropriate staff.
Monitor and triage emails to ensure prompt responses.
Schedule meetings and appointments for staff and partners.
Enter and organize new leads into the CRM database.
Draft and send donor acknowledgments and other correspondence.
?
Programmatic and Event Support
Order and coordinate food deliveries for programs and meetings.
Provide logistical support for events, including packing bags and setting up meeting spaces.
Assist with program-related tasks, such as preparing materials and offering onsite support.
?
Technical and Facility Support
Work with IT Support to handle ticket requests for the Company's technology.
Ensure meeting spaces are equipped with the necessary tools and materials.
?
Additional Responsibilities
Maintain a proactive approach to identifying areas for operational improvement.
Perform other tasks as needed to support the Clients team and mission.
?
Qualifications
Proven experience in administrative, operational, or event coordination roles.
Strong organizational and multitasking skills.
Excellent communication and interpersonal abilities.
Proficiency in Microsoft Office Suite and Google Workspace,
Familiarity with Customer Relationship Management (CRM) tools.
Ability to lift and carry up to 25 pounds (e.g., event materials).
Familiarity with basic tech troubleshooting is a plus.