UnitedLex is seeking a skilled Administrative Assistant for our office in Kansas City. The Administrative Assistant will provide a welcoming environment for internal staff and external vendors and clients, assist in day to day office administration duties, and provide support to other departments as requested.
Requirements
Answer and direct all incoming calls
Greet and direct all visitors/Interviews/vendors
Oversee incoming and outgoing correspondence (Mail, UPS, FedEx, Courier)
Maintain tracking system for all incoming/outgoing packages
Perform general clerical duties including but not limited to: photocopying, faxing, filing as requested
Maintain an adequate inventory of office and break room supplies
Assist with coordinating repairs and maintenance of office equipment
Assist with catering and organizing company events/meeting
Assist in electronic delivery of confidential and time-sensitive documents
Assist with onboarding new employees including issuing security badges, working with landlord for building badges, and following all photo requirements
Maintain administrative reports/logs as required
Act as Safety Monitor for office and assist in the event of an emergency
Perform other duties as assigned
Assist with Purchase Orders
Assist with physical security by ensuring facilities meet safety/security standards, closing out alerts, and collaborating closely with internal security teams.
UnitedLex is committed to preserving the confidentiality, integrity and availability of all the physical and electronic information assets throughout the organization. Consistent with the UnitedLex ISMS policy and the ISO 27001 standard, every employee is responsible for complying with UnitedLex information security policies and reporting all security concerns, weaknesses and breaches.
Requirements
Minimum of 2-3 years' experience as Administrative Assistant
Experience with MS Word, Excel and PowerPoint
Experience working in a project focused environment
Professional verbal and written communication skills
Self-motivated and resourceful, proven ability to multi-task and operate successfully under tight deadlines
Enjoys fast-paced, dynamic and challenging environment that focuses on a team oriented approach
Great interpersonal and communication skills
Demonstrates flexibility, accountability, and reliability
Salary Range
The salary range for this role reflects the range of factors that inform case-by-case compensation decisions including education, experience, training, licensure, certification, and geography as well as the business and organizational needs specific to the role. Compensation ranges may be broad, reflecting flexibility within the budget and title to consider candidates of varied experience. A reasonable estimate of the current compensation will be rate of $19.00/hr.
ABOUT US
UnitedLex is a data and professional services company delivering outcomes that create value and competitive advantage for legal and the business. Our business is anchored by a passion for innovation brought to life by a global community of diverse individuals determined to deliver on the promise of data mastery, legal acumen, and human ingenuity.