Assist the construction team with administrative tasks in the office as the increase in inspections and responsibilities keep our Construction PMs in the field more often.
Key Responsibilities:
Require a builder weekly update.
Update Kahua lot manager weekly to align with builder update. Identify potential delays and communicate to the operations team.
Assist in tracking permit updates.
Ensure the construction flow is being followed.
To comply with builders' risk, update start dates quarterly.
Review builder pay apps for accuracy based off builder update as specified in the contracts.
Assist Construction PMs and Operations team on SmartRent equipment ordering and reporting.
Send out official acceptance emails and coordination on closings.
Update HERS data collection and tracking.
Schedule and track the 10-month warranty inspections.
Document Control: Organize and save to Quinn folders all inspections, COs, executed documents, specs, etc.
Assist with Construction and Development updates and reporting to the rest of the company.
Required Skills:
Strong organizational and time management skills
Excellent communication and interpersonal abilities
Detail-oriented with high accuracy standards
Proficiency in construction software and project management tools
Knowledge of construction contracts and legal documents