The Sample Coordinator supports outbound licensing and product development by processing, tracking, organizing, and shipping samples across multiple divisions and licensees. This hands-on role involves managing licensed products, organizing sample rooms, maintaining product libraries, and assisting throughout the product development lifecycle to the production stage.
Essential Responsibilities • Serve as the sample gatekeeper by managing inventory, packing/unpacking, and organizing all sample submissions. • Coordinate and maintain informational tools and libraries, including product portfolios, receiving logs, and licensee binders. • Create and share reports to track received samples. • Track and receive samples across multiple divisions and licensees. • Ship samples to both domestic and international partners, including creating commercial invoices. • Organize and maintain the in-house sample room. • Open daily packages and notify the team of received items. • Prepare conference rooms and materials for management and account meetings.
Job Requirements • Ability to work on-site Monday - Friday. • Excellent organizational skills and attention to detail. • Proactive and resourceful, with a positive attitude. • Capable of working independently, managing multiple projects, and meeting deadlines. • Strong multitasking and prioritization skills. • Exceptional communication skills, both written and oral. • Comfortable working in a dynamic, fast-paced environment. • Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams, etc.). • Interest in fashion, footwear, or product development.
Education and Experience • Bachelor's degree in a related field or equivalent work experience. • 1-3 years of relevant experience.
Qualifications
Candidates must demonstrate the ability to successfully perform each essential duty listed. Reasonable accommodations may be made for individuals with disabilities.
Physical Requirements • Regularly required to stand, use hands, talk, or hear. • Frequently required to walk, sit, reach, stoop, or kneel. • Occasionally required to sit for extended periods. • Must be able to lift boxes up to 30 pounds.