We are seeking an experienced Executive Assistant to support a team of five executives in a dynamic environment. This is an on-site position requiring a presence in the office at least two days per week, with Tuesdays mandatory, and up to five days as needed. Work hours are Monday through Friday, 8 AM to 5 PM.
Key Responsibilities:
Provide comprehensive support to a team of five executives, including managing multiple calendars and scheduling.
Coordinate domestic and international travel arrangements.
Prepare polished PowerPoint presentations.
Serve as a professional liaison with shareholders, fostering positive interactions.
Maintain and update phone lists and reports.
Manage nonprofit and charitable sponsorships, including event coordination.
Qualifications:
A minimum of 5 years of experience in financial services and a strong background as an executive assistant.
Prior experience supporting C-suite executives is required.
Proficiency in Microsoft Outlook, Word, and PowerPoint is essential.
Strong organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.
Professional demeanor, polished communication skills, and resilience under pressure.
Tech-savvy and comfortable adapting to new tools and processes.
We are looking for someone who thrives in a demanding role, excels at organization and coordination, and brings a high level of professionalism to every interaction.