As a premier workforce education, training, and development organization, OAI's mission is pretty simple: to improve lives. We do that through offering training that leads to safe, meaningful employment while helping companies and communities to thrive. Our commitment to Diversity, Racial Equity and Inclusion means you will be joining a very diverse and dynamic team of professionals who are enthusiastically dedicated to our mission. Big thinkers, strategists, problem solvers, caring, fun-loving. OAI is a place that encourages innovative thinking and values flexibility and work-life balance. Our hard-working team is supportive and collaborative and all share a common desire to help our fellow citizens live better, safer lives. We're a growing non-profit and we're looking for people to grow with us!
Who Are You?
You're an organized, get-it-done person. You love working with other people and making connects to help others thrive. You are committed to community growth and being part of that change. You are comfortable working with new software and system. If this, is you we need you to join our team!
We are looking for a highly motivated Program Assistant to join our team. The ideal candidate will have exceptional multitasking abilities and a strong attention to detail, ensuring accurate data entry and efficient management of multiple tasks. This role requires following directions carefully while actively assessing and identifying eligibility for various programs. A positive and collaborative attitude is essential, as you will contribute to fostering a supportive and productive work environment. You will work alongside a diverse group of colleagues, helping to create a culture that values teamwork and open communication.
Why OAI?
Remember when we said at the top that we value work-life balance? That's legit; OAI's pay and benefits are generous! Benefits include:
BCBS medical and dental insurance
VSP vision
Short- and long-term disability insurance
Professional development opportunities
Ten paid holidays plus we are closed from Christmas Eve through New Year's Day
Hybrid office setting -
Paid time off
Weekly mental health time off
Monthly Internet/phone reimbursement
401k Plan with match
Excellent technology and IT support
Employee Assistance Network
OAI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, disability or genetics.
How To Apply?
To apply, submit cover letter describing your interest and experience along with your resume to oaihr@oaiinc.org
Responsibilities:
Field phone calls and emails requesting program information and invite individuals to orientation sessions.
Work collaboratively with program staff to schedule appointments for participants interested in applying for programs.
Screen all new program applicants for programs using grant-appropriate assessment tools and techniques.
Organize and maintain filing systems. Collect, review, and enter data into student files and databases.
Liaison and follow-up with local and non-local training sites, consultants and trainers.
Schedule and attend department meetings; take notes, as required.
Order program-related equipment, materials, and supplies for the department and training.
Prepare formal documents, letters, reports and certificates to comply with funding agency directives.
Assist in tracking program performance metrics and outcomes; gather, analyze, and report data related to program activities; support evaluation and assessment efforts.
Assist in implementing program activities; this may involve on-site and off-site support at conferences, workshops, or training sessions.
Help facilitate workshops, meetings, or training sessions, including setting up necessary equipment and materials.
Understand the various needs of funding services, including eligibility criteria and reporting requirements.
Travel Arrangements: Book flights, accommodations, and ground transportation; ensure compliance with organizational travel policies. Keep accurate records of travel expenses.
Assist in developing/coordinating staff/programmatic events.
Other duties as assigned.
Required Qualifications:
High school diploma or equivalency; 2-4-year college degree preferred
Strong oral and written skills
Self-starter with excellent organization skills
Team player who can also work well independently
Demonstrated ability to work successfully with clients and agencies
Strong ability to multitask and prioritize tasks effectively while managing tight deadlines.
Demonstrated ability to complete projects and assignments accurately and within deadlines.
Proficiency in MS Office including Word, Excel, and PowerPoint. Experience with Salesforce data management system or similar client-based platform