Administrative Assistant at Alvarez & Marsal Infrastructure & Capital Projects, LLC (US) in New York, New York

Job Description:

Description

About A&M

Alvarez & Marsal is a leading independent global professional services firm, specializing in providing turnaround management, performance improvement and corporate advisory services. With more than 10,000 professionals based in locations across North America, Europe, Asia and Latin America, our firm excels in problem solving and value creation. Drawing on a strong operational heritage and hands-on approach, our professionals work closely with organizations and stakeholders to help tackle complex business issues and maximize value.

Position Overview

A&M's Infrastructure and Capital Projects team is seeking a dynamic Administrative Assistant to support 1 Managing Director and 1 Senior Director. As a growing practice, there is potential to support others in time. The ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks and should be able to work independently with strong attention to detail. This is a hybrid role reporting into our New York City office.

Responsibilities

• Manage and maintain schedules, appointments, and travel arrangements


• Calendar management


• Prepare time and expense reports


• Prepare and edit correspondence, communications, presentations and other documents


• Meet and greet clients and other visitors


• Copy sensitive files, document binding, answering phone, and project specific assistance


• Conference room scheduling and catering orders


• Distribute meeting materials


• Planning, coordinating, and executing special projects and events


• Any additional logistics (i.e., lunch reservations, etc.) on a case-by-case basis

Qualifications

• 2+ years Administrative Assistant experience.


• Bachelor's Degree is preferred.


• Outstanding customer service / interpersonal skills; ability to support multiple executives / varied working styles.


• Strong relationship management skills, ability to build a personal network throughout the company as a trusted team member.


• Excellent oral and written communication skills; ability to communicate clearly and effectively with senior leaders and external partners.


• Ability to ensure communications are clear, thorough, and specific, with attention to follow-through and confidentiality.


• Excellent computer and calendaring skills to include a working knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Salesforce, Concur, file sharing software (i.e., Box).


• Skillful execution of administrative activities, with high attention to detail, organization and process; consistently produce error-free work; Organized and detail orientated with excellent follow through; independent.


• Strong problem-solver.


• Self-motivated, tactful, and a great team player.


• Professional image and demeanor.


• Project coordination and management experience needed at an intermediate complexity.


• Proven ability to manage projects, work under pressure with minimal direction and consistently make deadlines.


• Demonstrated ability and willingness to continuously acquire new competencies and accept new challenges.

Full-time Positions and Part-time Positions Over 30 hours

Regular employees working 30 or more hours per week are also entitled to participate in Alvarez & Marsal Holdings' fringe benefits consisting of healthcare plans, flexible spending and savings accounts, life, AD&D, and disability coverages at rates determined from time to time as well as a 401(k) retirement plan. Provided the eligibility requirements are met, employees will also receive a discretionary contribution to their 401(k) from Alvarez & Marsal. Additionally, employees are eligible for paid time off including vacation, personal days, seventy-two (72) hours of sick time (prorated for part time employees), ten federal holidays, one floating holiday, and parental leave. The amount of vacation and personal days available varies based on tenure and role type. Click here for more information regarding A&M's benefits programs.

The salary range is $65,000- $85,000 annually, dependent on several variables including but not limited to education, experience, skills, and geography. In addition, A&M offers a discretionary bonus program which is based on a number of factors, including individual and firm performance. Please ask your recruiter for details.

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