Leggett Ventures is seeking a highly organized and motivated individual to join our team as an Office Manager and Executive Assistant. This role involves overseeing the day-to-day operations of the office and providing administrative support to the executive team. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple tasks efficiently. This position requires excellent communication skills, discretion, and the ability to maintain a high level of professionalism.
Responsibilities
Office Management:
Support company operations by maintaining all inter-office systems and software.
Oversee and ensure the smooth functioning of day-to-day office operations for a 15-person team.
Ensures the established processes and procedures are followed by all employees.
Reviews procedures on an on-going basis and makes recommendations for improvements.
Manage office supplies, equipment + software, IT and mail to ensure a well-maintained and organized work environment.
Learns new features, functionality, and software as changes occur to take advantage of new functionality for greater productivity and efficiency.
Coordinate office events, meetings, and conferences.
Act as the point of contact for all office-related inquiries and issues.
Screen and manage incoming communication and visitors, including phone calls, emails and other correspondence.
2. Executive Support:
Provide comprehensive administrative support to the executive team.
Assist with project management across Leggett Ventures portfolio companies and investment projects.
Participates in and/or provides cross-training for multiple departmental roles and duties.
Provides additional departmental coverage and support when needed (occasionally including overtime or weekends and after-hours support)
Prepare and organize materials for meetings, presentations, and reports.
Assist in the preparation and editing of reports, presentations, and other documents.
Maintain accurate and up-to-date records, documents, and files.
Qualifications
Bachelor's degree or equivalent experience in business administration or related field.
Minimum of 1 year of work experience in an office setting
Strong organizational and time management skills.
Excellent written and verbal communication skills.
Proficient in Microsoft Office Suite and other relevant software.
Ability to handle multiple tasks and prioritize effectively.
Discretion and confidentiality are essential.
Professional demeanor and appearance.
Tech Savvy, Process improver, idea maker, problem solver, innovative, with a good personality
Capable of jumping between tasks and managing team members' workloads, ensuring all items are finished effectively and efficiently
Ability to meet and exceed deadlines in a fast-paced environment
A passion for dedication to learning and growth is highly expected
Benefits:
Competitive salary and bonus structure
401K Program with Company Match
Health, Dental and Vision insurance with employer contributions
Employer sponsored Life Insurance and Short-Term Disability
PTO; Paid Holidays
Social events and team-building activities
Strong family-like office culture with highly motivated and hard-working team members