Job Description:
Department
PSYCHOLOGY (IN-PSY-IUINA)
Department Information
Indiana University Indianapolis School of Science is a vital part of Indiana's life, health, and technology industries and allows for unparalleled research and collaboration. We are home to 8 departments and programs representing many different aspects of the science world. Our faculty and staff are committed to excellence in teaching, research, and service.
Our faculty engage in cutting-edge research in a wide variety of fields, including biochemistry and molecular biology, clinical psychology, forensic science, pure and applied math, and more.
We pride ourselves on our interdisciplinary approach, extensive undergraduate research opportunities, professional school placements, and service to our students. Our graduates are the life blood of an economy that needs innovative thinkers, contributing team members and eager learners. Committed to having real impact in their work and community, our graduates emerge from the School of Science as well-rounded scientists whose experiences have prepared them to solve the problems of the future.
Job Summary
Department-Specific Responsibilities
- Manages the Departmental office by coordinating all staff human resources, supporting the chairperson.
- Serves as back-up for fiscal oversight.
- Ensures adherence to Departmental policies/procedures in order to keep the office operating smoothly while pursuing the Departmental mission.
- Supports Psychology Department faculty by coordinating record-keeping for potential and current students.
- Acts as liaison with other departments.
- Secures APA accreditation standards and supporting the graduate program mission within the Department.
- Supports graduate students by providing assistance on paperwork related to IU Indianapolis and Purdue standards such as admits, general advising, thesis documentation, deadline notifications, form entry in order for students to progress through programs successfully.
- Coordinates department hires and terms including adjunct hires, staff hire and student/temporary hires; grad stipends/fellowships as well as faculty summer pay.
- Approves bi-weekly timesheets, processes missed punches and assists with VISA applications on as-needed basis.
- Provides administrative support to executives, exercising confidentiality, tact and diplomacy.
- Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately
- Manages executive's calendar, meetings, travel, correspondence, and budget.
- Acts as informal resource for colleagues with less experience; responds to more complex or escalated inquiries
- Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business to which the support is being provided.
- May perform other duties related to maintaining an internal website and/or working with social media.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
- High school diploma or equivalent (such as HSED or GED)
Preferred
- Bachelor's degree
Required
- 4 years of relevant experience
Required
- Excellent organizational skills
- Demonstrated ability to maintain confidential information
- Strong verbal communication and listening skills
- Excellent collaboration and team building skills
- Demonstrates excellent judgment and decision making skills
- Effective conflict management skills
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
Indianapolis, Indiana
The IU Indianapolis campus is located near downtown Indianapolis, a city that uniquely combines the cultural amenities of urban life with the residential qualities of smaller communities and is highly affordable. As the major center for industry and government within the state of Indiana, Indianapolis has a wide variety of research and training sites.
Work Hours
This position is eligible to work a hybrid schedule after a probationary period (mix between 2 days remote and 3 days in-person work), subject to change in the future based on university policy and business needs.
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
- Multiple plan options for medical insurance
- Dental insurance
- Health Savings Account with generous IU contribution
- Life insurance, LTD, and AD&D options
- Base retirement plan contribution from IU, subject to vesting
- Additional supplemental retirement plan options
- Tuition benefit for IU classes
- 10 paid holidays per year
- Generous Paid Time Off
- Paid Parental Leave
- Employee Assistance Program (EAP)
Job Classification
Career Level: Mastery
FLSA: Nonexempt
Job Function: General Administration
Job Family: Administrative Support
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
Contact Us
Request Support
Telephone: 812-856-1234
More jobs in Indianapolis, Indiana
|
South Western Communications, Inc. |
|
Faith Technologies |
|
Indiana University |