Sr EDI Specialist at United Sports Brands in Fountain Valley, California

Job Description:

Position Title: Sr EDI Specialist

Job Location: Corporate Headquarters - Fountain Valley, CA






Description:

Reporting to the Company’s IT Manager, primary responsibilities of this role include integrating and processing EDI orders from start to finish, including order integration / ASN generation / processing invoices / onboarding new EDI customers. Key stakeholder in onboarding future EDI customers.

ESSENTIAL FUNCTIONS:
Account Order Management:

• Manage order release process to Fountain Valley warehouse including urgent processing for critical orders.
• Review of Major/EDI customer orders. Communicate and/or correct orders to comply with United Sport Brands requirements.
• Communicates critical inventory issues to Sales and Inventory Planning.
• Resolve or escalate system problems related to order processing to IT.
• Though understanding of ERP system Great Plains including sales order processing.
• Serves as Sales Pad knowledge experts on processing orders and reporting. Investigate, resolve or report any order workflow problems in Sales Pad.
• Coordinate on backorders with Sales, Warehouse and Inventory Planning.
• Responsible for Cancel/Unfulfilled process and reporting.
• Resource to Canada team for order processing and system support on EDI and order processing issues in collaboration with IT department.
• Propose solutions to issues including requests new reports, processes and system enhancement to IT
• Participate in ERP implementation projects including user acceptance testing, reporting issues and working with multiple IT partners on resolution.
• Work with Finance on major customer account issues.
• Setup pricing for price tickets.
• Process Pay by Scan monthly invoices.

EDI responsibilities:

• Manage testing, implementation and maintenance of trading partner setup and mapping or assist EDI Analyst
• Manages EDI PO processing into ERP system including resolving any errors and sending PO Acknowledgements to meet customer deadlines.
• Responsible for Amazon PO Acknowledgement process including verification of inventory, sending 855s on time and when necessary accessing Vendor Central to update Purchase Orders.
• Process EDI invoices including resolving any errors.
• Process EDI ASNs including resolving any errors.
• Manage and maintain EDI item and location cross-reference setup.
• Contact Trading Partner to resolve unacknowledged and unreceived transactions.
• Monitor EDI transaction reports for failures or rejections - troubleshoot and take action to remedy.
• Coordinate with EDI partner SPS Commerce on testing and issues that require escalated assistance.
• Backup support to EDI Analyst when on PTO for Advance Ship Notice transmissions.
• Analyze Trading Partner specifications – recommend and implement enhancement updates to Partner maps and setup.

POSITION SPECIFICS:

• This is a full-time position
• Typical work hours and days are Monday – Friday, 8:30 a.m. to 5:00 p.m. After-hours support is occasionally needed
• This position is based out of the Fountain Valley, CA office
• No travel is expected for this position.
• This position requires in-office attendance at least 4 days per week (subject to increase in future).

PAY TRANSPARENCY:

• The Company is committed to fair, equitable, and transparent compensation. Final compensation will be determined by various factors such as your relevant work experience, education, certifications, skills, and geographic location.
• The salary range for this role in Fountain Valley, CA is $70,000 - $80,000.
• In addition, you may be eligible for additional compensation, such as a bonus. Employees may also be eligible for a wide range of other benefits, including health & wellness benefits, retirement, time off, employee discounts, and others.

SUPERVISORY RESPONSIBILITIES:

• This position does not have any leadership requirements and/or responsibilities.

Qualification:

REQUIRED EDUCATION AND EXPERIENCE:

• Minimum 3 years EDI and ERP experience. Preferred experience with ERP system Dynamics GP and 5 years EDI experience with a consumer Products Company including testing and implementing new Trading partners.
• Bachelor’s degree from a four-year accredited university or college or at least 5 years of consumer products company experience working with ERP systems order processing and Electronic Data Interchange including maintenance, testing and implementation of new Trading Partners.
• Excellent interpersonal and multitasking skills are required.
• Good analytical skills and the ability to easily read and understand complex EDI documents and procedures.
• Ability to troubleshoot, recommend and implement solutions
• Strong PC skills using Microsoft Office Suite: Outlook, Word, Excel (including Pivots and VLookups).
• Experience with Great Plains ERP or comparable systems.
• Good working knowledge of order entry, shipping, and invoicing processes.
• Exceptional detail orientation.
• Ability to work in a high-volume atmosphere, multitask, and adjust to meet deadlines.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality.
• A good work ethic and the ability to prioritize work is needed to perform daily tasks and meet certain deadlines.

PHYSICAL DEMANDS/WORK ENVIRONMENT:
Candidate must be able to successfully perform the essential functions of this job with ability to: be in a stationary position 50% of the time; occasionally move about inside the office to access fine cabinets, office machinery (such as a calculator, copy machine, printer, etc.); constantly operate a computer; occasionally ascend/descend stairs; constantly position self to maintain files in file cabinets; the ability to communicate information and ideas so others will understand; must be able to exchange accurate information in these situations; the ability to observe details at close range (within a few feed of the observer); and frequently move boxes weighing up to 5 pounds across office for various needs. Ability to work in outdoor weather conditions if projects/opportunities arise. The noise level in the work environment is usually moderate.

PI259310926

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