Coordinator, Architecture & Construction FF&E at Marriott Vacations Worldwide Corporation in Orlando, Florida

Job Description:

Job Description

Are you ready to grow your dream career while making others' vacation dreams come true? Marriott Vacations Worldwide is a world premier organization for Vacation Ownership with resorts at destinations around the globe. Join our team and help deliver unforgettable experiences that make vacation dreams come true.



Job Summary



The Architecture & Construction (A&C) FF&E Management Coordinator will coordinate activities related to the procurement of goods and services associated with development and construction activity. This role will work closely with A&C FF&E Senior Managers in the execution of procurement functions, ensuring adherence to company policy and established SOPs. This role will also interface with A&C Project Managers to determine requirements and coordinate fulfillment activities, as well as with Directors of Finance and other accounting associates to ensure timely, accurate payments in support of project schedules.


Expected Contributions

• Provide procurement support-related functions as needed.


• Consult with the Director of A&C FF&E Management to clarify procurement requirements.


• Manage system setup for new vendors, resolving issues as they arise.


• Interact with PMs and A&C FF&E Senior Managers to determine procurement requirements.


• Ensures purchase orders are prepared under established standards prior to issuance to vendors.


• Ensure compliance with policies/procedures governing bid requirements.


• Establishes a digital filing system with current project information.


• Coordinate the reconciliation and processing of vendor payments. Resolve issues as they arise.


• Ensure a process to confirm and document receipt of goods.


• Partner with Accounting, Treasury, and 3rd Parties to track and resolve issues associated with payments.


• Develop fluency in the PeopleSoft procurement system, as well as various other applications.


• Coordinate turnover documentation at project completion.


• Create and update SOPs utilized in the execution of business processes.


• Perform tasks and projects as assigned in support of effectively and professionally managing procurement duties.


• Provide support to the Contract Administration function as required.


• Ensure compliance with Certificate of Insurance requirements.

Candidate Profile




Education:

• A minimum of 2 years of college or technical training (or equivalent experience).

Experience

• A minimum of 2 years of work experience; 4 years preferred.


• Previous experience working on a team and interacting with external customers.


• Experience resolving issues and prioritizing competing requests for support.

Skills/Attributes

• Highly skilled in the use of Microsoft business applications (Word, Excel, Project, etc.), and possess the ability to learn other applications as needed.


• Strong collaborative skills and proven ability to act with a professional demeanor with all levels of management, both internally and externally.


• Strong time-management and prioritization skills.


• Possess excellent verbal and written communication skills.


• Proactive, detailed, motivated, and disciplined.


• Ability to work cross-functionally.

Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture



Job Requirements

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