Job Description:
Current Employees:
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The Surgery department has an exciting opportunity for a full time Senior Residency Coordinator position. The incumbent oversees the planning and coordination of the operational and financial activities of the assigned residency program(s) and assists in the development of program goals and objectives. Additionally, the Senior Residency Coordinator coordinates the administration and scheduling of physician residents.
CORE JOB FUNCTIONS
- Ensures that the activities of physician residents meet training and accreditation requirements.
- Maintains rotation schedules and grand round appointments for staff, as well as records of current and past residents.
- Collaborates in the development and implementation of operational policies, procedures, and standards.
- Troubleshoots discrepancies and determines appropriate corrective actions to be taken.
- Assists with the development of program requirements to ensure accreditation standards are maintained.
- Analyzes and evaluates measurable objectives for the residency program.
- Coordinates all aspects of the resident interview and recruitment process.
- Performs administrative functions to ensure program runs smoothly, such as sorting correspondence, and handling inquiries.
- Guarantees compliance with departmental policies and procedures and all residency program requirements.
- Adheres to University and unit-level policies and procedures and safeguards University assets.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
- Bachelor's Degree in relevant field
- Minimum 5 years of relevant experience
DEPARTMENT ADDENDUM
Department Specific Functions
The Senior Residency Coordinator provides comprehensive administrative support to the Director of Programs (Admin) and Program Director(s) in the development, implementation, and coordination of the General Surgery Residency Education in accordance with established guidelines, national and state standards, and other regulatory requirements for incoming and current general surgery residents.
The Senior Residency Coordinators oversee the planning and coordination of the operational day-to-day management, ensuring smooth administrative and operational processes. This includes managing residency schedules, evaluations, and documentation while coordinating rotations, recruitment, onboarding and other key milestones for physician residents. The role requires strong organizational, communication and leadership skills to foster collaboration among faculty, residents and staff contributing to the program's overall success.
- Provides administrative support for the day-to-day management to the Director of Programs (Admin) and residency program.
- Serves as a liaison between the Director of Program (Admin), Program Director(s), administrative leadership, UM/JMH Graduate Medical Education (GME) administration, (CME) continuing Medical Education office, Jackson Health System House Staff administration, faculty, resident and hospital staff to ensure seamless program operations.
- Provide administrative support for the ACGMEs Accreditation Data System in obtaining scholarly activities from trainees and faculty.
- Assist and participate in Recruitment related functions, such as, interviews, orientation, and social activities. Assists the Director (Admin) with the Rank Meeting process.
- Assists during the American Board of Surgery (ABS)/Specialty Boards In-Training Examinations. Serve as Proctor for Examinations in accordance with the ABS guidelines.
- Responsible for participating and assisting in the planning of all annual events, educational related projects and activities, such as, the graduation, wellness retreat, end of year activities.
- Assists, maintains and updates New Innovations online software Residency Management Suite. Responsible for maintaining and updating all residents/fellows/faculty files, demographics, evaluations, and all necessary documentation in accordance with ACGME requirements. To include Monitoring Duty Hours to ensure compliance and providing reports, when necessary,
- Responsible for reporting resident hospital assignments and submitting payroll information to the Jackson Housestaff office (bi-weekly electronic timekeeping system KRONOS).
- Assist the Director of Program (Admin) with Semi-Annual Reviews with the Program Director. Responsible for generating reports for six-month evaluation of resident to the program director and Clinical Competency Committee as required by the ACGME.
- Coordinate and assist in department-specific meetings, such as weekly Departmental Grand Rounds, M&M and Cultural M&M conferences, ensuring accurate schedule and documentation.
- Helps in maintaining the ERAS database (Electronic Residency Application System) and oversees its processes during the Residency Recruitment season.
- Assists with trainee and rotating housestaff on all onboarding/offboarding credentialing and orientation.
- Assist in scheduling rotations and clinical assignments unique to the department's needs, ensuring alignment with educational goals and objectives.
- Assists, Manages and coordinates ACGME conducted accreditation site visits and internal reviews.
- Prepares Business expense reimbursement forms, non-employee reimbursement forms, IDRs, Work Orders, Check Requisitions and Purchase Requisitions.
- Performs follow-up to ensure quality of work product and/or actions are completed.
- Must be able to maintain a high level of confidentiality. Must have the ability to work in a high paced executive office and have excellent organizational and time-management skills. Must also be detail-oriented and possess multi-task skills.
- Responds in a timely manner to electronic communication and written correspondence from applicants, students, staff, faculty and other University and outside personnel inquiries. Directs inquiries as appropriate to the Director of Program (Admin) for resolution.
- Required to communicate effectively both orally and in writing and to compile reports as necessary. Requires to learn and become competent in the utilization of new software.
- Performs other duties as assigned.
Department Specific Qualifications
- Bachelor's Degree in relevant field
- New Innovations online software Residency Management System
- ACGME Program requirements
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.
Job Status:
Full time
Employee Type:
Staff
Pay Grade:
A6
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