Executive Assistant at Kforce Inc in Jacksonville, Florida

Job Description:

RESPONSIBILITIES:

A client with Kforce in Jacksonville, FL is seeking an Executive Assistant to join their team in a hybrid working model. This role is onsite 3 days a week (Tuesday, Wednesday, and Thursday). This position will be supporting: 2 - 4 senior vice presidents.

Duties:

• Executive Assistant will perform secretarial and administrative duties


• Manage schedule, arranging appointments, travel, meetings, conference calls, etc.


• Work requires some analysis and use of initiative and independent judgment


• Remain knowledgeable of business unit's policies


• As an Executive Assistant, you may make contacts of a sensitive, complex, and confidential nature


• May work for one or several department professionals, division heads, units, officers, or managers


• Coordinate managers' schedules, making appointments and establishing agendas


• Arrange and coordinate business travel for managers, directors, or other division heads


• Screen managers' phone calls and incoming mail


• Perform word processing duties


• Coordinate department meetings; Arrange use of conference rooms


• Serve as a contact to employees, investors, or other stakeholders inside and outside the organization


• Documents and follows organization and department procedures to complete tasks in a timely manner


• Uses features and functions of computer software packages to produce electronic mail, reports, spreadsheets, charts, graphics, spreadsheets, or databases, etc.


• Processes forms for on-boarding/off-boarding of resources, executing personnel/benefit actions and communicating information relating to policies, procedures and benefit programs


• Monitors office supply inventory and reorders as necessary


• Work under general supervision with latitude for independent judgment


• May consult with senior peers on certain projects

REQUIREMENTS:

• A High School diploma or GED is required for this role


• Moderate skills with high level of proficiency


• Minimum 5 years of supporting senior-level executives


• Typically requires a minimum 2 years or more experience in a secretarial or administrative assistant position


• Strong proficiency in MS Office - including Outlook, Teams, Word, PowerPoint, and Excel


• Proven effectiveness in collaborating across teams and among executives building strong networks across the organization


• Experience with calendar management of senior/executive leaders is required


• Strong organizational, communication and interpersonal skills


• Position requires the ability to maintain the highest levels of discretion and confidentiality


• Excellent knowledge of administrative practices and procedures; Ability to manage sensitive, complex, confidential information


• Excellent communication and interpersonal skills; Professional


• Thorough knowledge of the use of office equipment required by the position (e.g., PC, typewriter, word processor, copier, fax)


• Skill to maintain confidentiality of verbal and written information


• Ability to format and produce reports, charts, graphs, and other correspondence using various PC software packages

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless
and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

By clicking "Apply Today" you agree to receive calls, AI-generated calls, text messages or emails from Kforce and its affiliates, and service providers. Note that if you choose to communicate with Kforce via text messaging the frequency may vary, and message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You will always have the right to cease communicating via text by using key words such as STOP.

Apply Now