Facilities Planner at University of Wisconsin - Stout in Menomonie, Wisconsin

Job Description:

JOB DETAILS:

This position reports to the Campus Planner in the Facilities Planning and Engineering unit of the Facilities Management department. This position will perform or assist with various aspects of campus planning activities, the primary focus being: space inventory data reporting, data analysis, interior planning/design, space condition assessment, initiating space renewal recommendations, furniture management within general assignment classrooms and other academic common areas, campus signage management, campus capital plan preparation, maintenance forecasting, CADD and REVIT imaging and tracking, working within TMA (a maintenance management software), taking photographs, as required, and project management of the relocation of department equipment and furnishings. Secondary responsibilities include assisting with project management duties, cost estimates, code compliance, real estate, and furniture/finishes/equipment coordination and development of campus standards.

Work will be performed primarily on the UW-Stout campus. Specifics regarding work location requirements will be discussed during the interview process.

Official UW Title: Facilities Planner (FP014) / Job Description

QUALIFICATIONS

Minimum / Required

• Bachelor's degree in Architecture, Interior Design, or related field from an accredited college or university by the start date.
• Working knowledge of AutoCAD, REVIT or similar design software.
• Familiarity with desktop hardware, standard business software programs (e.g., word processing, spreadsheets, databases), and internet usage.
• Understanding of floor plans and construction documents.
• Minimum of one year of experience in facilities planning, GIS planning or a related field, with a solid grasp of architectural graphic conventions.
• Strong analytical and problem-solving abilities, capable of interpreting data and generating reports to support decision-making.
• Excellent communication and interpersonal skills for effective collaboration with diverse stakeholders.
• Ability to build and maintain effective working relationships with employees at all levels throughout the organization.

Highly Desired/Preferred

• Experience with space data management software such as GIS, ESRI Indoors, TMA(CMMS), or similar.
• Previous experience in space management, facilities planning, or related roles, ideally within a higher education environment.
• Familiarity with the higher education environment.
• Ability to convert data sets into reportable and shareable information, with an understanding of building design.
• Experience tracking and managing building data.
• Understanding of relevant building codes, ADA regulations, and best practices in space utilization.
• Experience with office furniture and office systems.
• Ability to manage multiple projects simultaneously.

RESPONSIBILITIES

Assessment of Space

• Audit all spaces on campus with the priority being:
  • Academic Spaces
  • Support/Service Areas
  • Athletic/Recreation Spaces
  • Student Life Services Spaces
• Physically review every room on campus to define function, type, condition, and utilization
• Identify size, finishes, furnishings and special utilities within each space
• Photograph each space
• Work with campus planner to prioritize updating recently renovated spaces
• Manages the placement, replacement and selection of furniture within general access classrooms and other academic common areas
• Manages the selection and layout of campus interior and exterior signage
• Manages and facilitates the relocation of university departments
• Manages campus finishes to support campus standards and campus branding
• Assist in developing and maintaining campus standards for institutional items such as exterior and interior furnishings, fixtures, and finishes
• Prepares and sequences proposals for upkeep of interior finishes to maintain the campus image.

Tracking of Space

• Update and log information within TMA and/or UWSA CDR format and/or other space inventory tracking documents by the current university divisions:
  • Chancellor's Division
  • Academic Affairs Division
  • Business, Finance, and Administrative Services Division
  • College of Arts & Human Sciences
  • College of Science, Technology, Engineering, Mathematics and Management

Implementation of Information

• Develop reports for each division, college, department of assigned square footage
• Develop reports identifying offices, classrooms, and laboratories
• Track vacant offices, underutilized spaces, etc.
• Track dates of improvements or renovations
• Track type of surfaces and age of materials
• Track furnishings by type, condition and replacement schedule
• Create images for division, departments, visioning options
• Assisting in the preparation of UWSA planning forms for the campus six-year capital plan

Other Duties as Assigned

• Provide student academic advisement and conduct assessment of student learning. This includes contributing to academic program assessment, accreditation, and continuous improvement processes, in collaboration with faculty and staff.

DEPARTMENT INFORMATION

The Facilities Planning and Engineering Department is responsible for the campus long and short-term planning, engineering information including campus maps and floor plans, facilities documentation, project management, design and construction observation, appraisals and acquisition of property. Our department assists the Maintenance Department in obtaining information relative to the proper maintenance, repair and replacement of campus building systems.

We are responsible for requesting projects through the Small Project Program, with the Division of Facilities Development (DFD). During project design and construction, we are the liaison between the campus faculty, staff and students, and the participants in the project from the Department of Administration, DFD, Project Design Professionals, and Project Contractors. We also design, prepare documents, bid, and supervise construction of projects less than $50,000 internally.

Mission :

Provide quality service in an efficient, professional manner while being fiscally responsible to ensure campus safety and comfort. Our focus is to continually improve and ensure customer satisfaction.

Values :

Inclusion | Collaboration | Employee Development | Integrity | Quality Service | Health, Safety & the Environment | Innovation

Goals :

 

1. Recruit, develop, and retain an outstanding, diverse, and fully engaged workforce.
2. Plan, design, construct, and preserve quality physical facilities.
3. Prudently manage the financial resources entrusted to us through sound budgeting, planning, and cost control.
4. Review service delivery to our partners (students, faculty, staff, and community) with a continuous focus on improved communication, efficiency, and effectiveness.
5. Pursue new technologies that improve Facilities Management services and meet the evolving needs of the University.

Engineering Services

 

• Building Floor Plans, Campus Site Maps, Building Room reports
• Special drawings of individual spaces, blocks of rooms and partial site plans can be created from our CAD files.
• We have the construction drawings of most of the construction ever performed on campus. Arrangements can be made to make these available for reproduction.
• Project estimates for all construction work proposed and provided by off-campus sources.
• Project design for work that has approved funding.

APPLICATION INSTRUCTIONS

Complete applications received by end of day, 1/2/2025 are ensured full consideration. Applications submitted after January 2nd may be reviewed at the discretion of the search committee or until position is filled.

To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs

Required application materials :

 

1. Cover letter (* See below)
2. Curriculum vitae or resume

All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process.

*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

Applicants must complete all required fields and attach all required documents prior to submitting the online application. Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Before starting the online application process, we recommend you preview the frequently asked questions (FAQs) available at: https://kb.uwss.wisconsin.edu/21900

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:

Search Chair: Michael Higgins

Email: higginsm@uwstout.edu

If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact:

Search Coordinator: Alisha Marburger

Email: marburgeral@uwstout.edu

ADDITIONAL INFORMATION

Minimum starting salary of $60,000, commensurate with qualifications and experience. The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees. UW-Stout is certified as a Family Friendly Workplace which recognizes market-leading employers for employee benefits and commitment to supporting children and families.

 

• Benefit Details: https://www.wisconsin.edu/ohrwd/benefits/download/quickguidefasl.pdf
• To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu)

UW-Stout is committed to nondiscrimination in its employment practices and to equal employment opportunity for all persons and does not discriminate against, harass or retaliate on the basis of race, color, creed, religion, age, sex (as defined in state and federal law), sexual orientation, national origin, ancestry, disability, pregnancy, marital or parental status, genetic information, arrest record, conviction record, military service, veteran status, use or nonuse of lawful products off the employer's premises during non-working hours, political affiliation, declining to attend a meeting or participate in any communication about religious matters or political matters, honesty testing, or any other category protected by law.

As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for all employees and students.

Employment is contingent upon the final candidate's completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidate and most recent supervisor(s) questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks.

Official transcripts required at time of hire.

The University of Wisconsin-Stout does not offer H-1B or other work authorization visa sponsorship for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and for maintaining work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149.

In response to a public records request, the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7) .

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information

INSTITUTIONAL OVERVIEW

University of Wisconsin-Stout, Wisconsin's Polytechnic University, offers an unmatched career-focused education that combines applied learning, theory and research with real-world experience that prepares tomorrow's leaders to drive the future of business and industry. At UW-Stout, our students do more than earn a degree--they do on day one. And we are #StoutProud to produce lifelong learners, ethical leaders and responsible citizens who succeed in a global society.

UW-Stout is recognized nationwide for its operational excellence. We were the first and remain the only full four-year public higher education institution in the nation to receive the Malcolm Baldrige Award, and we are dedicated to a process-improvement model that leverages the power of data and the value of our people. We believe in critical thinking and fact-informed decision making. We pursue sustainability in form and function and collaborate across campus and with our partners to solve problems in industry and society. And providing an equitable, diverse and inclusive environment for our faculty, staff and students to live, learn and work is a top priority.

We offer 50+ undergraduate degrees, 20+ graduate degrees and 30+ professional certificates in Art, Design & Graphics; Business & Management; Education; Human & Social Sciences; Information Technology & Communications; and Science, Engineering & Math. Our first-class digital infrastructure and learning environments provide our nearly 7,000 students with every avenue to explore and personalize their success. As the only laptop+ campus among the 13 Universities of Wisconsin, UW-Stout provides laptops and industry-standard software, open education resources and other technology-driven advantages--all included in on-campus undergraduate tuition and fees. And we invest in people who share our vision to advance our position as Wisconsin's only Polytechnic University and as a regional, national and international leader in higher education.

Be a part of the future at UW-Stout. Learn more at https://www.uwstout.edu/about-us

University of Wisconsin-Stout is located in Menomonie, Wisconsin, a community an hour east of Minneapolis-St. Paul. A pillar of Wisconsin's Chippewa Valley and recognized as one of the best small towns in America, Menomonie provides an idyllic combination of natural beauty, outdoor recreation, boutiques and arts and culture with access to a metropolitan area. For more information about the UW-Stout community and region visit: https://www.uwstout.edu/about-us/our-community

Job Family: Staff

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