Executive Assistant at Menasha Packaging in neenah, Wisconsin

Posted in Manufacturing about 23 hours ago.

Type: Full-Time

$59,672.00 - $89,508.00 per year




Job Description:

Essential Job Functions:


  • Build and maintain strong relationships with executives and their teams to understand their needs and preferences.

    • Conduct regular one-on-one meetings with leaders to stay aligned with their objectives and goals.

    • Participate in staff meetings to stay informed and involved.

    • Understand and adapt to the preferred working and communication styles of each leader.



  • Schedule and coordinate meetings; develop and manage attendee lists and agendas.

  • Organize meetings/seminars both locally and off-site, including coordinating with suppliers and managing timelines.
    • Coordinate offsite events, ensuring all logistical details are handled efficiently.


  • Make hotel/travel arrangements and obtain key receipts for completion of Certify expense reports for leaders.

  • Process purchases as required and code invoices appropriately.

  • Review mail and/or email; respond to information requests, provide necessary follow-up, and/or forward to the appropriate party.

  • Backfill as receptionist when needed, including visitor hospitality and directing phone calls.

  • Function as a subject matter expert (SME) in using Microsoft Teams, PowerPoint, and other organizational tools to support meetings and presentations.
    • Understand and implement technology solutions that best suit the meeting.


  • Maintain confidentiality and exercise discretion in handling sensitive information.

Education & Experience Requirements:


  • Associate's degree required.

  • Minimum of 4 years of relevant experience required.


Knowledge, Skills & Abilities:

  • Knowledge of and ability to manage the major responsibilities and accountabilities for the functions supported.

  • Knowledge of processes, tools, and services for managing the acquisition, maintenance, and dissemination of physical and electronic information.

  • Ability to conduct ongoing office administration tasks effectively and efficiently in support of local and remote teams.

  • Proficiency in office support tools available (e.g., Word, Outlook, PowerPoint, and Excel).

  • Excellent communication skills:

    • Be clear, concise, and confident in interactions with leaders.

    • Tailor communication style to suit different audiences and situations.

    • Demonstrate active listening and provide thoughtful responses.



  • Organization of key documents and files for easy retrieval.

  • Expertise in organizing and coordinating offsite events.

  • Advanced skills in preparing presentations and using technology to enhance meeting effectiveness.


Physical Requirements & Work Environment:
  • Primarily works within the office, with occasional work-from-home days when key leaders are traveling.

#LI-HM1

#MPC





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