Are you ready to be the face of a groundbreaking biotech company poised for rapid growth? This innovative organization, specializing in advanced therapies, is relocating to Burlington, MA, and gearing up for a major expansion to 500 employees in 2025. Join us at this exciting time to help shape the future of the company as we build a collaborative and innovative workplace dedicated to improving patients' lives.
Position Summary
As the Office Coordinator/Receptionist, you will play a critical role in creating a welcoming environment and ensuring smooth daily operations for employees, visitors, and partners. This position is ideal for someone who thrives in a fast-paced, high-growth environment and enjoys taking the initiative to enhance the workplace experience.
Your ability to manage multiple priorities while providing top-notch customer service will make you an integral part of our growing team. This is more than just a front-desk role-it's an opportunity to contribute to a rapidly scaling organization and be part of an exciting journey.
Duties and Responsibilities
Be the first point of contact, warmly welcoming employees and visitors each day with enthusiasm and professionalism.
Support a seamless candidate and new hire experience as the company expands, showcasing the culture and energy of the organization.
Maintain a well-organized and presentable reception area to reflect the company's professional and innovative image.
Manage incoming calls and emails, ensuring inquiries are directed promptly and accurately.
Oversee incoming and outgoing mail and packages, working closely with facilities and operations teams to streamline logistics.
Coordinate office supplies and kitchen inventory, ensuring the workplace is always stocked and functional.
Assist with the planning and execution of company-wide events, meetings, and celebrations as we grow.
Provide administrative support for the leadership team, including scheduling, travel coordination, and other ad hoc tasks as needed.
Act as a key contributor to the onboarding process, collaborating with HR and facilities to set up new hires for success.
What Makes This Role Exciting?
Rapid Growth: Be part of a company scaling from a startup to 500 employees in the coming year.
Dynamic Environment: Join a fast-paced, mission-driven organization where every day brings new challenges and opportunities.
Career Development: Gain valuable experience in a growing biotech company with opportunities to take on new responsibilities as the company expands.
Qualifications
Bachelor's Degree, 2+ years of administrative support.
A positive, proactive attitude with excellent organizational and multitasking skills.
Strong customer service and communication skills, both written and verbal.
Experience in a professional office environment and proficiency with Microsoft Office.
Ability to adapt and thrive in a fast-growing organization.
Previous experience with event coordination or travel and expense management is a plus.
Salary - $55-60k base depending on experience
If you are interested in this opportunity, please send your resume in a Word Document to Dalton Rolli at drolli@naglergroup.com for immediate consideration.