Job Description:
Billing AssistantAt Spencer Ogden, we help the world's most prestigious companies solve their hiring challenges! Spencer
Ogden is an award-winning global energy and infrastructure sales company, specializing in people.
Established in 2010, we have grown exponentially, with 13 offices worldwide, and over 250 employees. In
the US, we have 5 offices with our Support staff sitting out of Houston, TX location.
We are looking for a hard-working individual who can help support our finance department in their
invoicing needs. This individual will be trained and given the tools on how to complete the job effectively
and a thorough understanding of duties needed.
Requirements:
- 1+ year of experience in finance or accounting departments, supporting billing, invoicing, or payroll functions.
- Experience in a client-facing environment with excellent communication and follow-up skills
- Ability to work under tight deadlines with analytical and problem-solving skills
- Experience with working with purchase orders
Software experience:
- Microsoft Excel (pivots & v-lookup a plus)
- Adobe Acrobat experience a plus
- Online vendor management systems a plus
Responsibilities:
- Generate, review, and distribute invoices produced from weekly payroll cycles and perm recruitment placements
- Coordinate with Accounts Receivable team to resolve any billing issues raised by clients and respond directly to client inquiries regarding billing
- Accommodate client specific billing requirements
- Work with the Payroll Team to coordinate pay/bill reconciliation issues and assist during downtime with data entry
- Assist manager and team with any special projects as needed