Alameda, CA - onsite - must be local and will to go 100% onsite
$21 - $23 per hr
Must Have:
High School Diploma or General Education Degree (GED)
Arranging Meetings
Calendar Management
Concur Travel and Expense
Processing Expense Reports
Experience within the pharmaceutical and biotech industries highly preferred
This position provides assistance with a variety of complex administrative and organizational tasks, which may be of a confidential nature, in support of a Business Unit.
Essential Duties And Responsibilities:
Manages Outlook calendars for assigned team members, schedules internal and external meetings, coordinates visits by outside guests
Produces and edits complex and/or confidential correspondence, documents and reports using word processing, PowerPoint, and spreadsheet software
Coordinates travel for assigned team members with company travel agency, manage air and hotel reservations, create itineraries
Provides support for reimbursement requests and expense reports
Tracks contracts, purchase requisitions and invoices
Orders office supplies and handles incoming and outgoing packages and mail
Manages office communications-fields and routes organizational phone calls, emails, and traditional mail
Maintains office services, including IT resources and facilities (includes fielding technical questions and submitting service requests)
May provide presentation support and perform special projects as requested
Answers questions regarding departmental policies and procedures
Collaborates across departments to help plan events and further company initiatives
Provides as-needed back-up support for other administrators
Represents interests in relationships with external associates including vendors, consultants, and clients
Complies with all company health & safety policies and procedures