We are seeking an organized, detail-orientedConstruction Office Manager. The person will be responsible for overseeing a variety of administrative tasks to ensure the smooth day-to-day operation of the office. This role involves handling invoicing, payroll processing, phone management, and providing support for accounting and project management software. You will work closely with the team to ensure timely and accurate completion of essential tasks.
This is a TEMPORRAY 30-60 day role.
Key Responsibilities:
Invoice Management: Receive, stamp, and log incoming invoices in the company system to ensure proper tracking and payment.
Payroll Support: Accumulate payroll hours and submit data to our external payroll company for timely processing.
Phone Management: Answer incoming calls, direct inquiries to the appropriate staff, and provide exceptional customer service.
Software Proficiency: Utilize QuickBooks for financial recordkeeping and Microsoft Office Suite (Word, Excel, Outlook) to manage office documentation. Training will be provided for Buildertrend software, used for project management and communication.
The ideal candidate should possess strong organizational skills, a proactive approach to problem-solving, and the ability to adapt to new software systems.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.