We are working with a leading law firm headquartered in NYC. They are actively looking for a highly organized Practice Assistant to join their team for a temporary assignment.
Key Responsibilities:
Act as the administrative point of contact between the attorneys and internal/external clients
Prepare, edit, and format correspondences, presentations, spreadsheets, memos, and other documents
Prepare labels for packages and coordinate courier/messenger deliveries; track complex shipments to ensure they have reached their intended destinations
Arrange complex travel arrangements/accommodations as required and create detailed travel itineraries for assigned attorneys
Order catering for meetings as necessary
Process and track vendor/client invoices in the Firm's check request system and resolve any billing issues
Reconcile attorney Amex accounts on a weekly basis
Submit attorney expenses for reimbursements
Proofread and enter time entries in timekeeping system for assigned attorneys
Proofread and edit client bills monthly and assist in resolving billing issues
Prepare new vendor agreement forms and assemble required documentation
Maintain attorneys' calendars by arranging and/or adjusting meetings, and providing reminders as necessary
Manage business contacts and development activities through Intapp
Pull news articles, convert to PDF, and circulate as needed
Assist with planning and executing internal and external events
Preferred Qualifications:
1+ years of experience in an administration role.
Proficient in Microsoft Outlook suite
Excellent analytical, troubleshooting, organizational, and planning skills; strong attention to detail
Ability to demonstrate effective interpersonal and communication skills, both verbally and in writing
Ability to work well independently, as well as effectively within a team
Ability to communicate clearly and concisely, both verbally and in writing