The Senior Executive Assistant provides high-level administrative and operational support to several C-Suite executives including the Chief Executive Officer. This role will ensure smooth day-to-day operations by managing schedules, communication, and special projects, to enable the company's mission and strategic objectives.
Responsibilities
Manage and coordinate schedules, ensuring timely arrangements for meetings, appointments, and travel, while anticipating and preventing conflicts.
Prepare, proofread, and process documents, including reports, presentations, and correspondence, with accuracy and timeliness.
Support the executives in managing projects by tracking deadlines, setting reminders, and following up on assigned tasks to ensure timely completion.
Organize and maintain electronic files and records, ensuring confidentiality and accessibility.
Prepare meeting agendas, distribute supporting materials, and take notes as required.
Serve as a point of contact between the executive and internal/external stakeholders, representing the executive professionally and relaying messages accurately.
Securely handle and protect sensitive company and personal information, maintaining discretion and confidentiality.
Organize and manage travel itineraries, accommodations, and related arrangements; process expense reports and ensure accurate reimbursement tracking.
Foster positive relationships with internal teams, clients, and external partners, with high-quality service and proactive approach to meet executive and organizational needs.
Supervisory Respopnibility
Responsible for leading a team of 4-6 administrative assistants.
Education
Bachelor's degree in Business Administration, Communications, or a related field
Experience
Minimum of 5 years in an executive-level administrative support role, supporting multiple C-Suite executives
Knowledge & Skills
Excellent verbal and written communication skills
Strong organizational and time management skills
Proficiency in Microsoft Office
Interpersonal and relationship-building skills
Strong attention to detail
Ability to maintain confidentiality and discretion
Demonstrated ability to operate in a fast-paced environment for a high-growth organization
Self-motivated and takes proactive initiative
Strong critical thinking skills and the ability to operate in ambiguity