TERRA engineers, inc. is headquartered in San Francisco and provides geotechnical engineering, civil engineering, and program management services to commercial clients, public agencies, and other architectural and engineering firms on a wide range of assignments with a focus on dams and water resources projects. Please visit us at www.terraengineers.com for further information about our practice.
About the Role
TERRA has an immediate opening for an Administrative / Project Assistant in our San Francisco office who will support TERRA's Senior Managers with administrative tasks and assist project management teams for the successful delivery of projects and/or the effective preparation of proposals.
Responsibilities
Assist Project Manager(s) in scheduling and monitoring project progress, performing Earned Value Analysis, and organizing and maintaining project files (electronic and paper).
Coordinate and monitor compliance with TERRA QA/QC procedures.
Assist in the preparation and distribution of materials for meetings and presentations.
Track contract and subcontract review and approval, and subcontractor compliance with contract, insurance, and invoicing requirements.
Receive subcontractor invoices and track them through the approval process.
The Administrative / Project Assistant will also perform a variety of general office activities to assure smooth office operations; e.g., reconciling business accounts, assisting in the daily office needs (supplies, equipment, VoIP telephone system, etc.), monitoring staff compliance with company policies and procedures, managing TERRA's general administrative activities, and assisting in special projects (e.g., redesign of website).
Minimum Qualifications
Associate Degree in Business, Accounting, Marketing, and/or extensive relevant experience in the areas listed below.
Good IT skills including Word, Excel, and PowerPoint.
Knowledge of office management systems and procedures; and working knowledge of office equipment, like printers and plotters.
Experience working in a busy but friendly office and effectively managing competing demands in short periods of time.
Experience working as part of a team delivering complex tasks and projects.
Required Skills
Strong communication and interpersonal skills.
Excellent organization skills.
Ability to prioritize work and multi-task.
Some knowledge of project management approaches.
Preferred Skills
Working knowledge of Microsoft Project or Primavera P6.
Experience working in a consulting engineering and/or infrastructure construction environment.
Experience working with clients in the public sector and their requirements.
Understanding of web technologies.
Pay range and compensation package
$50,000 to $80,000 per year based on 40 hours per week as hourly employee plus benefit package that includes Vacation, Holiday and Sick PTO and medical insurance coverage.
Equal Opportunity Statement
TERRA is an Equal Opportunity Employer - Minorities, Women, Veterans and Disabled persons.