Robert Half is working with an outstanding company looking for an Exectuive Assistant to support a Real Estate Attorney. As an Executive Assistant, you'll play an instrumental role in the legal and corporate operations of a prestigious real estate development and asset management company, by providing crucial administrative support. As an essential member of our team, you'll perform tasks such as:
Calendar Management: Seamlessly handle the scheduling of appointments, meetings and manage day-to-day calendars, ensuring smooth business operations.
Communication: Serve as the primary liaison for clients, adeptly managing calls, emails, and in-person communications.
Document Preparation: Show your finesse in drafting, proofreading and filing legal documents pertinent to real estate transactions, including but not limited to purchase and sales agreements, leases, and financing documents.
Correspondence: Take charge of managing varied correspondence, responding to clients proactively, and typing letters professionally.
Transaction Management: Oversee transaction files creation and maintenance, vigilantly tracking satisfaction of contingencies, escrow requirements, and closing dates.
Corporate Record Keeping: Ensure immaculate record-keeping by maintaining corporate minute books and investment entity filings, for structures such as limited liability companies, partnerships, and corporations.
Office Management: Showcase your multitasking abilities with transcription of timesheets, drafting client billing statements, general bookkeeping, bill payments and ensuring smooth everyday office operations.
To excel in this role, you'll need to be experienced in functioning effectively in a fast-paced environment, possess exceptional written, verbal communication, and word-processing skills (58 to 80 wpm), and have a strong eye for detail complemented by excellent organizational abilities. Proficiency in Microsoft Office, especially Word and Excel, is also needed.
Preferred qualifications include a college degree or certification as a legal assistant, and familiarity with Sharefile, Docusign, and Interbill billing software. Ready for a challenge? Apply to be our new Executive Assistant and help us revolutionize real estate.
For immediate consideration, please email resume to breanna.lindholm-tongol@Roberthalf.com