Responsible for the coordination and administrative support of key tasks critical to the successful execution of the Facilities & Site Services (F&SS) charter by: Working directly with all internal functional areas located on the Tucson campus to coordinate equipment maintenance. Interacting with external providers to assist in the coordination, execution & organization of maintenance services. Providing administrative support to Facilities & Site Services management staff.
Responsibilities • Coordinate maintenance and operation of the software used for equipment work orders and. • Coordinate the processing and closure of calibration and maintenance work orders. • Collect, input and monitor equipment calibration data required to comply with FDA, ISO and
other relevant agency requirements. • Coordinate and process purchase requests, purchase orders and payment of Facilities & Site Services
invoices with external vendors. • Support external contractor pre-qualification process and work with internal project leads to promote
compliance. • Assist with the compilation, organization and monitoring of key maintenance metrics / data. • Possess a familiarity with key equipment maintenance processes and projects to be able to provide direction in response to
inquiries. • Utilize current operating systems (e.g. BM Regulatory Asset Manager, EtQ, SAP, Microsoft Windows, etc.) for execution of tasks and communications. • Establish and maintain files of highly confidential data and importance • Perform other duties as required or assigned
Qualifications:
H.S. Diploma
2-3 years of relevant experience (scheduling, records, tracking of equipment, data entry)
Preferred:
RAM or Archibus
Knowledge, Skill or Ability:
Excellent time management, planning, organization and problem solving skills,
Must be able to coordinate and support cross functional teams and multiple projects in a fast paced,
dynamic environment...able to multi-task and prioritize.
Must be people-oriented and a team player with strong interpersonal, written and verbal communication skills.
Strong customer service skills, proactive and highly motivated.
Strong process orientation and attention to detail.
Strong data entry skills and familiarity with personal computers, word processing, spreadsheet, operating, presentation and scheduling/project management software.
Able to manage and meet deadlines.
Able to read, understand, and prepare standard business communications.