Job Description: We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to 5-8 executives in our corporate healthcare office. This role is crucial in ensuring efficient operations and facilitating communication across departments.
Responsibilities:
Calendar Management: Coordinate and manage multiple executives' schedules, including arranging meetings, appointments, and travel plans.
Communication Liaison: Serve as the primary point of contact between executives and internal/external stakeholders, handling correspondence and phone calls professionally.
Meeting Coordination: Organize and prepare materials for meetings, take minutes, and follow up on action items.
Document Preparation: Draft, proofread, and edit reports, presentations, and other documents as needed.
Office Management: Oversee office supplies, coordinate with vendors, and ensure the workspace meets the executives' needs.
Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality at all times.
Project Assistance: Support special projects by conducting research, compiling data, and providing administrative assistance as required.
Qualifications:
Education: Bachelor's degree in Business Administration or a related field preferred; equivalent experience considered.
Experience: Minimum of 3-5 years of experience as an Executive Assistant, preferably in a healthcare or corporate environment.
Skills:
Exceptional organizational and time-management abilities.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to multitask and prioritize effectively in a fast-paced environment.
High level of discretion and professionalism.
Work Environment: This position operates within a corporate office setting in the healthcare industry, requiring regular interaction with executives, staff, and external partners to support organizational objectives.
This role is ideal for a dedicated professional who excels in a dynamic environment and is committed to supporting executive leadership in achieving organizational success.