Job Summary: We are seeking a reliable and versatile Administrative Assistant to support our growing business. This role will involve a variety of tasks, including paperwork, bookkeeping, invoicing, emails, scheduling, ordering, purchase orders, and more. The ideal candidate will be detail-oriented, highly organized, and capable of managing both routine and ad hoc tasks efficiently.
Responsibilities:
Handle daily administrative tasks such as paperwork, emails, and scheduling.
Manage bookkeeping and invoicing processes.
Prepare and track purchase orders and ensure timely ordering of supplies.
Assist in organizing and maintaining spreadsheets for business operations.
Coordinate and attend events as needed.
Perform repetitive tasks with a high level of accuracy and consistency.
Provide general support to the team, tackling miscellaneous tasks as assigned.
Qualifications:
Ability to draft professional and persuasive emails, marketing materials, and other written content.
Strong organizational skills and attention to detail.
Strong Excel skills or experience with business intelligence tools for generating and interpreting reports.
Ability to prioritize and manage multiple tasks efficiently.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace.
Familiarity with bookkeeping software (e.g., QuickBooks) is a plus.
Excellent written and verbal communication skills.
A proactive, can-do attitude with a willingness to take on any task.
Preferred but Not Required:
Proven experience in an administrative or similar role.
Experience with building or maintaining websites using platforms like WordPress, Squarespace, or Shopify.
Familiarity with creating and scheduling posts on platforms such as LinkedIn, Instagram, and Facebook.
Proficiency in tools like Canva, Adobe Photoshop, or Illustrator for creating visual assets.
Experience with tools like Trello, Asana, or Monday.com to organize and track projects effectively.
Previous experience in client-facing roles or handling customer inquiries professionally.
Proven ability to plan and execute business or networking events.