Exciting opportunity for a Firm Administrator in Minneapolis, MN! The successful candidate will be an integral part of our client's leadership team, overseeing various facets of firm operations from Human Resources, Operations and Finance. This role is critical in maintaining efficient operations and retaining critical talent and ensuring clients receive excellent service.
Responsibilities Include:
Human Resources
Firm Administrator is responsible for practice support staff as well as administration staff and has broad responsibility for the human resources function and administration in partnership with the Board of Directors.
Benefits Administration
Manage open enrollment
401k Plan Administration, Census and Annual Filings
FSA and HRA administration, filings, reporting
Prepare staff performance evaluations
Oversee payroll processes
New employee recruiting and onboarding
Manage termination processes
Firm Operations
Firm Administrator is responsible for smooth daily functioning of the firm. This includes systems, people and process management in partnership with Board of Directors.
Coordinate staff: manage PTO coverage, work with attorneys to determine appropriate staffing levels, identify training opportunities, mange workflows
IT vendor management
IT troubleshooting and back-up
Systems administration and liaison with vendors (WestLaw, Odyssey, ProLaw etc.)
Landlord relationship management
Manage various insurances and related reporting
Maintain subscriptions and licenses
Manage incoming and outgoing file transfers, review new files
Firm Finance
Firm Administrator oversees a small team to aid in aspects of firm finances, but is ultimately responsible to managing financial aspects of the firm in conjunction with Board of Directors and banking partners.
Accounts receivable/payable
Manage relationship with bank, act as liaison
Manage bank accounts
Prepare annual corporate reports
Prepare firm financial reports for board meeting and various committees
Manage Annual Review process with accounting partners
Oversee client billing and collections processes
Prepare and present annual budgets
Reconcile client costs advance
Manage operating expenses
Prepare manual 1099's for real estate transactions, stock forfeitures, etc.
Aid in insurance company audits
Requirements
Bachelor's degree
Minimum 5 years of experience law firm administration employment in similar size firm (approx. 40-45 employees)
Demonstrated ability to thrive in fast-paced workplace