In 1984, three young architects embarked on a journey to design and build spaces that enhance and uplift the way communities live, learn, and serve. From the early days of working out of a spare bedroom and holding meetings by a furnace in the hallway, the purpose has always been to provide better service and create and build exceptional architecture that reflects the values of our clients. Today, the vision remains clear - forge lasting, honest partnerships, draw on expertise while keeping a finger on the pulse of change and innovation, and always invest in one another.
Forty years later, we have grown to a 170+ person firm through our unwavering dedication to collaborating with clients, innovative design, and building spaces that nurture a sense of ownership and pride in the community served. With offices in Texas (Dallas, College Station, Houston, and McAllen) and San Francisco, we serve clients who plan for the future of their environments to create spaces that inspire and represent the entire community.
However, we couldn't do it without our people. At BRW, people are fundamental to everything we do. We thrive on ingenuity, expertise, and creativity born out of connection. Together, we are innovators, designers, collaborators, lifelong learners, and colleagues dedicated to a workplace where we invest in one another. Focusing on cultivating an environment where creativity and ideas thrive...and careers grow is what matters.
Overall, this position will be responsible for front desk administrative tasks, office organization, and internal event execution.
Qualifications
Pleasant office demeanor and professional appearance
Excellent organizational and administrative skills
Ability to take direction, work with others, coordinate work time frames, and multi-task.
Proficiency with software related to job performance
Identifies and resolves problems promptly
Must be detail-oriented and attentive to follow through on tasks
Demonstrates ability to communicate effectively
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
Key Responsibilities
Daily
Administer front desk related tasks (ie: answers, screens calls, and forwards to appropriate staff; conference room scheduling; vehicle reservations; shipping and courier services)
Greet all clients, consultants, and visitors professionally
Supports BRW events/meetings as directed and a few times a year work varying hours in support of BRW events
Research and schedule appropriate Lunch and Learns to average 2 per month
Deliver mail/packages to staff and prepare packages for shipping via USPS, UPS, FedEx, and other couriers
Maintain and update CRM contact lists
Assists with architectural specification formatting in industry software to BRW standards
Performs duties related to assisting with Fleet Management Maintenance coordination
Maintains clean and organized breakrooms throughout the office.
Communicates effectively in person and via email all related matters to assignments
Occasionally
Maintain updated phone extensions, internal phone lists, and voicemail management through the PBX Administration Portal
Maintain staff email and scanning updates on all printers as needed
Composes and types routine correspondence such as creating and writing reports, business correspondence, and requested documents.
Organizes and maintains file system, files correspondence, and other records
Makes copies of printed materials; scans drawings/prints as needed.
Maintain postage meter, i.e. adding postage, ordering supplies, and repairs as needed
Assists BD team with CRM mailing lists for Client holiday gifts, postcards, and promotional items
Accountable for miscellaneous assignments and tasks as related to specific project assignments
Performs other office tasks as requested
Software
Microsoft Office Suite including Word, Excel, and PowerPoint