Office CoordinatorBefore we dive into responsibilities and qualifications, lets talk about you. Are you the type of professional who thrives on keeping everything and everyone on track? Do you have an infectious personality that makes people gravitate toward you, whether its a quick chat or a deep dive into getting things done? Can you effortlessly juggle a million tasks without breaking a sweat and still have time to add a personal touch that makes clients and teammates feel valued? If you answered yes to all three, you might be the perfect fit to join the Right Choice team as our new Office Coordinator. Were looking for the perfect addition to play a key role in our growing company!About UsRight Choice Accounting Solutions helps professional service providers maximize their profits while saving A LOT in taxes! We offer a full-service accounting and tax solution that makes life easier for our clients. Instead of juggling multiple professionals for their accounting and tax needs, our clients work with us and simply wait for their reports to roll in.We specialize in Client Advisory Services (CAS), monthly financial reporting, bookkeeping, tax strategy, tax preparation, payroll support, and much more. As a one-stop accounting shop, were known for delivering resultsand our clients love us for it!Proudly family-owned and CPA-led, were not just about the numbers; were about the people. And to top it all off? We pass the vibe check every time.Job DescriptionThe Office Coordinator is the glue that holds our administrative, operations, and customer service teams together, playing a pivotal role in driving company growth. At Right Choice, this is the person who ensures that all the people and processes just work. This role blends high-level communication with top-tier organization to keep everything running smoothly. If youre a super-organized, top-notch communicator who thrives on ensuring everyone is on the same page and delivering an unforgettable client experience, this is the role for you!Key Responsibilities:Administrative SupportManage company calendars ensuring that appointments and deadlines are scheduled, and conflicts are resolved. Managing company email inboxes and phone lines ensuring current clients and potential clients are receiving the royal client experience.Organizing Meetings & Tasks creating meeting agendas, assisting with meeting notes, and organizing to-dos into the project management system for the relevant team members Client SuccessNew Client Onboarding ensuring that new clients have a smooth onboarding process as they join the Right Choice family!Responding to Inquiries ensuring that clients are in the loop with their inquiries, requests, etc.Personal Touch handling client check-ins, company updates, sending birthday cards, celebrating client successes, etc. (We cheer loud for our clients!)Office ManagementProject & People Management ensuring that the team is in the loop with whats going on, outstanding tasks, etc. via the project management system and in person.External Representation act as the first point of contact for walk-ins, inquiries, phones calls, etc.Office Coordination - ensuring that the office is flowing smoothly whatever that looks like. QualificationsExperience & SkillsProfessional Experience: 2-3 years in an administrative, client success, or office management role. Experience in accounting, finance, or professional services is a plus.Cultural Alignment: Proven ability to authentically represent a brand and connect with a diverse clientele, while embodying Right Choices values and tone.Organizational Mastery: Exceptional organizational skills with the ability to juggle multiple responsibilities while staying focused and detail-oriented.Communication Excellence: Strong verbal and written communication skills, with an engaging and professional tone that resonates with clients and team members.Tech-Savvy: Proficiency with tools like project management software (we use ClickUp), Google Workspace, and basic CRM systems. Quick to learn new tools as needed.Personality & FitPeople-Focused: A natural connector who enjoys building relationships and making clients and teammates feel valued.Solutions-Oriented: A proactive problem-solver who thrives in a fast-paced, team-oriented environment.Brand Ambassador: Someone who takes pride in representing a proudly Black-owned and CPA-led firm, with an understanding of the importance of authenticity and excellence in client interactions.EducationBachelors degree preferred but not required if experience is strong. Your Work ScheduleLets be honestwho really needs an 8-hour workday every single day? Not us! Even on in-office days, once the work is done, so are you. We value results over hours!Our core hours are 10 AM 3 PM, Monday through Friday, so everyone is available to the team during that time. But dont worrywere not clock watchers. If logic (and your workload) says its time to go, then its time to go!Our phone systems are live between 10 AM 4 PM, but for project work? Whether you finish it at 4 PM or 8 PM, we dont mindjust meet your deadlines. Show up on time for scheduled meetings, be available during core hours, and get the job done. Simple as that!BenefitsCompetitive compensation.Generous PTO package.Flexible work schedule.Clear opportunities for growthAll major holidays off (plus a few extras).Opportunity to play a key role in a growing company.Inclusive, fun, and family-oriented culture. And much more!A Note About Benefits (The important ones): While Right Choice does not currently offer company-sponsored medical, dental, or vision benefits, we are open to providing a reimbursement program to help cover related costs. As we grow, our benefits will grow too! Seriously... Were working on this!CompensationHourly Rate: This role pays a competitive $20 - $23 hourly, with a lot of room to grow as we grow! Probationary Period: A 90-day probationary period allows us to assess performance, cultural fit, and alignment with company goals. Throughout this period, youll receive opportunities for feedback and development to set you up for long-term success. We use this time as our opportunity to ensure that the role is a great fit while allowing you to shine!Your Next Steps Ready to take the next step in your career? Heres how to apply:Submit your application on our website.Well review your resume and application ASAP.If were interested, well schedule a screening interview.If that interview goes well, well reach out with next steps to move forward with the interview process!Applications are open until January 17, 2025, but we encourage you to apply now, as the position will be filled ASAP.We cant wait to meet you! recblid y017nx04bkhuv3eqfhpci229c267pp