The Purchasing Agent / Purchasing Assistant at Air Specialists Worldwide provides procurement for a wide variety of MRO parts as well as guidance and assistance to the Company. This position will perform duties that involve or relate to such functions as purchasing, PO creation, vendor invoice processing, inventory control, and vendor issue resolution. This position will assist in developing and implementing procurement policies and procedures.
Essential Functions:
Perform the purchasing activities necessary to acquire parts of the required quality at the lowest evaluated cost.
Utilize QuickBooks to prepare and submit Purchase Orders, ensure accurate pricing and maintain inventory levels.
Track Purchase Orders and Acknowledgements and follow up on late orders.
Work directly with suppliers to process purchase orders and coordinate delivery schedules.
Process invoices, reconcile accounts and resolve discrepancies with vendors.
Input and maintain new products into QuickBooks.
Track inventory and restock parts for customer critical parts and eCommerce.
Source for new parts, suppliers when applicable.
Identify supply chain alternatives to resolve obsolescence issues.
Maintain vendor contacts, parts lists (update pricing in QuickBooks) and vendor discount programs.
Grow and maintain relationships with vendors/suppliers.
Regularly interact with sales department.
Build, manage and maintain professional, long-term customer and supplier relationships.
Perform other necessary functions as assigned. (i.e. portals)
Qualifications Preferred
Knowledge
1-3 years of experience in purchasing environment.
Some college education preferred.
Experience of working with QuickBooks preferred.
Comfortable with learning and using new technologies.
Experience with the Microsoft Office suite.
Must have experience communicating via phone and email with vendors regarding ordering and invoice discrepancies.
Interpersonal
A positive attitude and the ability to maintain professional, long-term co-workers, customers, vendors, and business relationships.
Service-oriented and dedicated to win customers "for life".
Strong professional verbal and written communications skills.
Detail-oriented with the ability to manage multiple tasks, simultaneous projects, and conflicting deadlines.
An innovative approach to resolving problems and delivering results.
Ability to thrive in a fast-paced, ever-changing environment.
Benefits
Health, dental and vision benefits.
Retirement plan.
Paid vacation and 8 Holidays.
We provide an excellent benefit package including a full Health Benefits Plan (including medical, dental, and vision) with low-cost premiums, a 401(k) with Company Match, and additional Retirement Contributions.