Grants/Contracts Coordinator (GCC) at Oregon Health & Science University in Portland, Oregon

Job Description:

Oregon Health & Science University

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.


Grants/Contracts Coordinator (GCC)

US-OR-Portland

Job ID: 2024-28302
Type: Regular Full-Time
# of Openings: 1
Category: Research
Portland, OR (Downtown)

Overview

• Grants, Research Contracts, and Clinical Trials Administration Work with PIs, Division Managers, Clinical Trials Office (CTO), and OPAM ensuring proposal components meet compliance standards for both pre and post award. Manage the grant submission process using OHSU systems primarily in InfoEd for Divisions and PI’s who are being supported by the central DoM office. Notify PIs of requirements needed in order for the institution to accept and award and complete account setup. Facilitates institutional review with an understanding of the funding agency and University policies regarding key personnel, salary requirements, cost-sharing, subcontracts, and sponsorship-specific limitations. Field and disseminate questions from OPAM regarding deficits and surpluses. May be asked to act as a training resource to help other groups in DoM on clinical research and grants administration best practices.
• Budgeting, Accounting and Financial Auditing Pre and post award budget development, planning, and maintenance of research related accounts and applications. Works primarily with supported Divisions and their faculty but also assists at the Department level as requested. Provides Division PI(s) and Division Manager(s) monthly budget-to-actuals analysis. Work to ensure fiscal compliance of grants based on granting agency to include spending questions such as allowable/unallowable purchases, budget details, expenditure types and details of spending. Review and report out on overall research financial performance with Division Managers, AVC, DoM Chair and others as directed by the AVC and VC of Research. May be asked to act as a training resource to help other groups in DoM on clinical research and grants financial management best practices.
• Reporting and Data Management Use Oracle (OGA), Cognos, Webi/Bobj, CANDID, InfoEd and, other sources to develop business reports. Create ad hoc reports as needed and look for reporting improvements. Provide reporting oversight of OPAM effort certification process. Develop internal grant reporting processes to ensure proper grants management and disseminate as needed. May be asked to act as a training resource to help other groups in DoM on clinical research and grants financial reporting.
• AVC and VC Central DoM Project Support Supports DoM Vice Chairs on initiatives for research in the DoM as needed with direction from the AVC of Administration and VC of Research.
• DoM Chair Research Support Supports DoM Chair on initiatives for research in the DoM as needed with direction from the AVC of Administration and VC of Research. This position may help support the Chair with grant(s) management and clinical trial(s) portfolio management.

Responsibilities

• Bachelor's degree AND one year of grant/contract administration experience, OR

• Three years of grants and contracts administration experience. OR

• Equivalent combination of training and experience.

• Note: Some positions may also require experience locating sources of available grant funds and developing programs that qualify for those funds.

Job Related Knowledge, Skills and Abilities:

• Grant/contract coordination experience with responsibility for obtaining and monitoring the use of grant funds and/or negotiating and administering public or private service contracts;
• budget management experience
• Experience working with a variety of software for databases, spreadsheets and word processing
• Experience working cooperatively in teams;
• Experience working under deadline pressure and the ability to maintain a high level of energy in the face of many competing demands
• Working knowledge of concepts, policies, processes and regulatory requirements associated with the administration of sponsored projects agreements funded from extramural sources.
• Working knowledge of electronic submission systems and procedures, including NIH eRA Commons, InfoEd, eCRIS, eIRB, Grants.Gov, and Proposal Central.
• Ability to work in a quickly changing environment, possess strong analytic/assessment/organizational skills and be able to prioritize multiple responsibilities and deadlines with minimal supervision;
• Advanced experience using computerized spreadsheets, databases, and word processing applications;
• Ability to understand and interpret complex guidelines quickly and accurately;
• Ability to establish and maintain effective and collaborative working relationships;
• Maintain a high degree of professionalism and customer service in dealing with OHSU faculty, staff and external funding agencies.

Qualifications

• At least 1-year budget management experience
• OHSU experience preferred but not required.
• Academic Medical Center research experience preferred but not required.
• Experience with InfoEd, Ecris, eRA Commons, grants.gov, or other system-to-system submission platform.
• Experience working with federal (including NIH) and foundation grants. Pre and post award experience.
• Excellent communication, both written and verbal.
• Familiarity with electronic medical records (preferably EPIC), chart review and medical terminology.
• HR-related competencies including screening, interviewing, and onboarding research staff.

PI259516857

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