Office Coordinator at Buchanan, Ingersoll & Rooney in Pittsburgh, Pennsylvania

Job Description:

Job Category: Receptionist
Risquisition Number: OFFIC001126
Posted: January 7, 2025
Full-Time
Pittsburgh, PA 15219, USA

Job Details

Description

Office Coordinator

Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national, and international clients.

We are recruiting for an Office Coordinator in our Pittsburgh, PA office. A successful candidate must be flexible/adaptable, a team player, self-starter, and someone who has excellent attention to detail, can multi-task, switch gears as needed, enjoys meeting and event planning, hospitality, and providing top-notch professional customer service.

Essential Duties and Responsibilities:

• Provide excellent full-service conference room set-up and hospitality services for internal office meetings.
• Provide excellent full-service hospitality services for onsite events and receptions including proper presentation of set-ups, ongoing support during events and the breakdown of events such as with internal events, client hosted events, recognition celebrations, and more.
• Establish and maintain positive relationships with caterers and other event vendors.
• Maintain main kitchen inventory for Pittsburgh office.
• Assist in coordinating meeting schedules for the main conference room area.
• Assist with organizing and maintaining budget related information.
• Assist with administrative tasks such as collecting data, running reports, check requests, expenses, and other responsibilities as assigned by the Office Manager.
• Support in the design of meeting materials, agendas, presentations, and email notifications and updates.
• Provide back-up support to our Executive Receptionist with front desk coverage.
• Provide back-up up support for basic technology functions for virtual meetings.
• Participate in Pittsburgh social committee and assist with the coordination of committee related pop-up events.
• Lead with effective communication and demonstrates positive people skills.
• All other duties as assigned.

Required Education/Experience:

• High School Diploma or GED required.
• At least 1-3 years of experience in customer-service, administrative support, hospitality planning with prior experience in a law firm or other professional services related industry preferred.
• Excellent interpersonal, communication and organizational skills.
• Strong ability to prioritize tasks and effective time-management skills.
• Operates effectively independently and within a team.
• Possess strong organizational skills with high attention to detail.
• Light typing ability.
• Proficient in Microsoft Word, Excel, and Outlook
• Must be able to work overtime for events and receptions upon request.

Why should you work at Buchanan?

Our Firm offers outstanding benefits that include:

• Hybrid work schedules
• Generous Paid Time Off
• Paid Holidays, including a floating holiday
• WorkWell wellness program, including free use of the Calm App
• Caregiving assistance with Bright Horizons (child, elder, and pet care!)
• Access to our Firm-wide emergency assistance fund
• Free full access to LinkedIn Learning
• Insurance – Medical, Dental, Vision
• 401K Program
• Retirement Savings Program

We are an Equal Opportunity Employer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

PI259547110

Apply Now