Florida Coast Equipment (FCE) is North America's largest Kubota dealership group, and we take pride in creating an environment where our employees can grow both personally and professionally. We believe in teamwork, integrity, and supporting one another to achieve big goals. As an Equal Opportunity Employer / Veterans / Disabled, we welcome individuals who share our values and are ready to make an impact.
We're looking for an experienced Executive Assistant to join our fast-paced corporate team and work closely with our CEO and Executive Team. This role is about keeping the CEO organized and on track, managing priorities, and driving follow-through on projects. It's less about booking dinner reservations and more about being the go-to person for managing projects, communications, and details.
What You'll Be Doing
Project Management & Follow-Up: Track key projects and ensure deadlines are met by following up with team members and stakeholders.
Organization & Workflow: Manage the CEO's calendar and Excel spreadsheets, ensuring priorities are clear and time is well-spent.
Meeting Coordination: Schedule appointments/meetings and handle logistics-attendees, locations, and conference details are all on you.
Communication: Draft memos, letters, and presentations; type verbal dictations with precision.
Execution: Turn verbal instructions from the CEO into actionable tasks, following through with professionalism.
Administrative Support: Handle correspondence, data entry, filing, and other basic office functions.
Travel Management: Coordinate corporate travel itineraries and occasionally travel to locations for support.
Team Collaboration: Work closely with the COO and other team members to ensure alignment on tasks and goals.
What We're Looking For
5+ years of experience supporting high-profile executives.
Meticulous organizational skills and attention to detail.
Exceptional proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
Strong communication skills-both written and verbal.
Integrity and discretion when handling sensitive information.
A team-oriented mindset with a customer service focus.
Ability to thrive in a fast-paced, dynamic environment.
Why You'll Love Working With Us
At FCE, we believe in big opportunities and giving our employees the tools to succeed. From day one, you'll be part of a supportive team working together to make an impact.
Working Conditions & Physical Requirements
This is primarily an office-based role, but occasional travel by car may be required. You'll spend time sitting at a computer, making calls, and handling office tasks, but you may also visit warehouse or outdoor locations as needed.
Other Details
This job description isn't a fixed list of responsibilities. We're a fast-growing company, so duties may evolve as we grow-flexibility and adaptability are key.
If you're someone who thrives on organization, loves tackling projects, and has a passion for supporting a high-performing team, we want to hear from you!