Description: General Summary: This is specialized administrative work for Risk Management.
Office Coordinator is responsible for both general and clerical tasks in the office. This position involves general office organization and streamlining business operations throughout the organization. Additional tasks may vary depending on the needs and may include customer engagement, accounting processes such as billings, purchase orders, account payables and assist with the processing of insurance claims. Other assigned minor administrative duties and business details. Work is performed under general supervision of the Risk Management Manager.
Principal Duties and Responsibilities:
Organize and coordinate office operations and procedures • Establish and implement office procedures and practices • Maintaining the general upkeep of the premises • Attend to general issues and resolving simple problems • High proficiency in technology and Microsoft applications • Entering and tracking finances in Munis software • Process and document all monthly payment invoices • Contact relevant personnel for troubleshooting complex issues • Interact with clients • Oversee and direct staff as required • Checking daily emails and responding • Organizes and maintains file system, and files correspondence and other records • Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings • Coordinates manager's schedule and makes appointments • Orders and maintains supplies • Makes copies of correspondence or other printed materials • Assist in maintaining and updating data of insurance schedule • Assist with processing insurance claims.
Minimum Requirements:
High School graduate or equivalent. Knowledge and Proficiency with various Microsoft Applications such as Word, Excel and Power Point. Basic understanding of and experience working in Munis and Laserfiche.
Must have a valid Oklahoma Driver's License
Preferred Requirements:
Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to a year related experience and/or training; or equivalent combination of education and experience. Knowledge and understanding of the Munis software. Knowledge and experience of tribal insurance claim process.