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Office Professional
K-State Research and Extension - Douglas County is home to a diverse and varied set of programs including Community/Economic Development, 4-H/Youth Development, Agriculture and Natural Resources, Family and Consumer Sciences and Horticulture. Administrative assistance is provided by the Office Professional in several areas to support these programs. The duties of the Office Professional fall into the categories of Receptionist and Office Support. The Office Professional operates in partnership with colleagues to accomplish goals yet determines workflow autonomously. The position proactively communicates with colleagues and customers to identify and satisfy needs. External communication is also important for receiving walk-in, phone, and email requests.
Application Date: Review of applications will begin on January 20, 2025, continuing until the position is filled.
Appointment Type: Full-Time (40 hours/week)
General Responsibilities
The Office Professional provides general administrative support to the local K-State Research and Extension educational programs and organizational operation.
Specific Responsibilities
The Office Professional works largely in the areas of Reception and Office Support. Examples of specific responsibilities are listed below.
Present the first impression of the office while greeting the public and answering calls
Respond to routine requests from the public and refer other requests to colleagues
Coordinate calendars/scheduling of office meeting spaces
Assist with routine preparations for regular events
Manage office supplies and equipment
Receive and record cash, checks and electronic payments
Assist volunteers as needed
Required Knowledge, Abilities, and Skills
Ability to represent the office in a professional manner
Knowledge of English, spelling, grammar and basic math
Knowledge of the operation of office equipment and personal computers
Ability to keep sensitive information confidential
Ability to learn and apply rules, policies and procedures
Ability to use word processing, spreadsheet and database applications
Ability to record, file, and retrieve information
Ability to communicate effectively verbally and in writing
Ability to establish and maintain effective working relationships
Ability to understand and follow step-by-step verbal and written instructions
Ability to work in a dynamic, fluid work environment
Ability to work autonomously - creating and executing an individualized work plan
Preferred Knowledge, Abilities, and Skills
Demonstrated skills with social media applications
Bilingual - Conversational in English and Spanish
Benefits: Benefits include health insurance, KPERS retirement, 18 days of vacation per year, 12 days of sick leave per year, holidays.
Office Hours: The office is open to the public Monday - Friday from 8:00 AM - 5:00 PM. The Office Professional's workday begins at 8:00 AM and ends at 5:00 PM with provision of a one-hour lunch.
Compensation: The established starting compensation for this position is $17/hour.
Application Procedure: Interested and qualified candidates may submit complete application packets electronically or in- person to Marlin Bates - batesm@ksu.edu or at 2110 Harper St. Lawrence, KS 66046. A complete application includes a Cover Letter, a Resume and contact information for three professional references.
Equal Employment Opportunity: K-State Research and Extension - Douglas County is an Equal Opportunity Employer of individuals with disabilities and protected veterans and actively seeks diversity among its employees.