A successful engineering software company that has been in business for 4 years is looking for an Executive Assistant to the CEO. The firm has 15 employees. The person currently managing the duties will train the new EA. The role is hybrid - 1 day in office, 4 days remote.
About the Job:
Track, analyze, and report key business metrics, such as quarterly OKRs, customer support resolutions, and hourly billable quotas, to ensure alignment with company goals.
Vet and prioritize the CEO's emails
Prepare and edit correspondence, reports, and presentations
Facilitate seamless communication and coordination across teams to ensure efficient execution of projects and initiatives
Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
Maintain an ever-changing calendar
Coordinate meetings, create briefings or draft agendas prior to important meetings, and ensure follow-up actions are tracked. Schedule using Calendly assist with time planning and rescheduling
HR duties: manage end-to-end sourcing, recruiting and hiring processes for open job positions, coordinate onboarding
Plan and organize team events, webinars, and meetups (both virtual and in-person).
Help prepare legal documents and contracts
Be the point of contact with attorneys and sales personnel
Coordinate complex travel arrangements including flights, cars, hotels, and other reservations
Process expense reports
Limited off-hour availability
About You:
Minimum of 5 years of experience in a similar role, operations, project management (startup or SaaS experience is a plus).
BA/BS from a college or university a plus
Able to work without a lot of direction
Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
Polished, professional demeanor
Proactive go-getter; no task is too big or too small