Graduate Affairs Manager at University of Iowa in Iowa City, Iowa

Job Description:

The College of Liberal Arts and Sciences is seeking a Graduate Affairs Manager.


The Graduate Affairs Manager is responsible for the administrative procedures associated with all graduate affairs within the College of Liberal Arts and Sciences (CLAS). The position works closely with the Associate Dean for the Arts and Humanities and Associate Dean for the Natural, Mathematical, and Social Sciences, and on tasks that directly relate to collaborations with the Graduate College. This position advises collegiate and departmental leadership on complex graduate policies and procedures, incorporating new and enhanced systems on an ongoing basis. The ability to communicate effectively, both oral and written, is an integral part of this position which interacts frequently with units across campus.



Key Responsibilities:

• Advises collegiate and departmental leadership on complex graduate policies and procedures including but not limited to academic progress, employee labor relations, fellowships and awards, and overall academic standards.
• Manages TA allocation process. Advises and recommends changes to processes and funding. With CLAS Finance, manages graduate assistant budget.
• In consultation with Associate Deans, proposes, implements, and evaluates collegiate graduate policies and procedures.
• Facilitates communication between the Dean's Office and all units, as well as other administrative offices on campus, including communication regarding academic policies as it relates to graduate affairs.
• Serves on internal CLAS committees, including the graduate support staff committee and as a liaison with the Graduate Education Policy Committee (GEPC).
• Creates and manages data-informed decisions that provide solutions to existing and future problems by developing and analyzing metrics, dashboards, and reports. Uses the data in an audit capacity to make improvements where needed and create new best practices to be shared with collegiate and departmental leaders.
• Provides feedback to departments and CLAS Senior Leadership Team on processes in order to align the program/project outcomes with Dean expectations and standards.

For a full job description or questions about this position, please send an email to melia-pieper@uiowa.edu.


Education Required:

• Master's degree or equivalent combination of education and experience.

Required Qualifications:

• 3-5 years of administrative experience.
• Demonstrates extensive experience in application of policies, particularly in a higher educational setting.
• Extensive knowledge of and ability to utilize tools, techniques, and processes for gathering, reporting, and disseminating data using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, etc.); extensive experience using Zoom or other remote applications for remote collaboration.
• Record of demonstrating a high level of integrity, dependability, discretion, and confidentiality in conducting job responsibilities. Demonstrated ability to address complex and sensitive administrative matters with diplomacy and effectiveness.
• Demonstrated effective oral and written communication; demonstrated ability to communicate clearly and build strong professional working relationships.
• Demonstrated extensive experience managing multiple concurrent objectives, projects, groups, or activities, using effective judgement to prioritize work and resource allocation and navigate conflicting deadlines.
• Demonstrated strong attention to detail and strong problem-solving skills.

Desired Qualifications:

• Experience working in an academic setting.
• Experience with higher ed programming and/or the day-to-day operations at the graduate level.

Position and Application details:


For additional job details and to apply please visit https://jobs.uiowa.edu/ and access requisition #25001077.


In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission.

• Resume
• Cover Letter

Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. Please note that this position is not eligible for visa sponsorship in the United States.


For additional questions, please contact: melia-pieper@uiowa.edu



Benefits Highlights:


Regular salaried position. Pay Level 5A. Located in Iowa City, Iowa.
Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.
For more information about Why Iowa? Click here.


Additional Information

• Classification Title: Program Manager
• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: On Campus

Compensation

• Pay Level: 5A

Contact Information

• Organization: College of Liberal Arts
• Contact Name: Melia Pieper
• Contact Email: Melia-Pieper@uiowa.edu

Apply Now