Payroll Specialist (Hybrid/Baltimore, MD) at Chimes International Limited in Baltimore, Maryland

Job Description:

Work Type: Hybrid (3 days in the Baltimore office; 2 days virtually)Salary Range: $65,000 - $75,000 (commensurate with experience)Join Chimes - and go further to help others go far! Chimes is a not-for-profit organization that assists people with intellectual and behavioral challenges to achieve their fullest potential.Our vast array of services - educational, employment, vocational, residential, habilitative and behavioral health - are delivered through a network of national and international affiliates. This allows us to take a comprehensive, holistic approach to improving the lives of every person we serve - those who receive and those who reap the benefits of our innovative, responsive solutions.GENERAL DESCRIPTION OF POSITION:Under the general supervision of the Payroll Manager, is responsible for managing and processing bi-weekly multi-jurisdictional payrolls across multiple Chimes divisions, day program locations, and group residences. This includes ensuring compliance with local, state, and federal regulations, maintaining accurate payroll records, and supporting the needs of site managers.KEY RESPONSIBILITIES:Payroll Processing:

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  • Prepare and process payroll operations across multiple job sites, ensuring accurate and timely processing.
  • Monitor payroll records for accuracy, identifying and resolving discrepancies. Includes verification of time cards, resolution of errors, posting to automated payroll systems, maintaining payroll processing deadlines.

Compliance and Auditing:

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  • Ensure payroll processing is compliant with all local, state, and federal regulations.
  • Conduct regular audits of payroll data to verify accuracy and adherence to policies.
  • Maintain confidentiality and security of payroll records.

Coordination with Job Sites:

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  • Serve as the primary contact for site managers on payroll issues, providing support for timesheet approvals and payroll adjustments.
  • Manage payroll adjustments related to overtime, shift differentials, and other site-specific pay practices.

System and Data Management:

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  • Maintain payroll software, ensuring it is updated and configured for each site's specific requirements.
  • Generate and distribute payroll reports for site managers, Finance, and HR as needed.
  • Work with IT and HRIS Administrator to resolve technical issues and improve system efficiency.

Employee Relations and Support:

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  • Address employee inquiries regarding payroll discrepancies, tax withholdings, and deductions.
  • Attends in-service trainings, etc. to facilitate professional development.

Other duties as may be assignedREQUIREMENTS:EDUCATION: High School Diploma (or equivalent) required. College-level courses/training is desired, but not required.EXPERIENCE:

• Minimum of two (2) years of experience in processing payroll cycles
• Must have extensive data entry skills, and must also be detail oriented
• Demonstrated proficiency with Microsoft Office (Word, Excel)
• Experience with UKG/Ultipro Software is beneficial, but not required
• Must have a car and an acceptable driving record as determined by criteria established by the Agency's insurance carrier and by Agency policy.
• Must be bondable, as defined by the insurance policy in effect at the time of hire

Working Conditions:

• Hybrid office schedule (two days remote) coordinated with Payroll Specialists for coverage.
• Occasional travel to job sites as required.
• May require extended hours during peak payroll cycles, year-end close, etc.

NOTE: At the discretion of the Personnel Officer, additional related experience and/or education may be substituted in lieu of the requirements specified above under Education and Experience.What's in it for you? Total Rewards (For Full-Time Employees = >30 hours/week):

• Competitive Pay
• Medical, Dental, and Vision Insurance
• Tuition Reimbursement options
• Flexible Spending Accounts (Health, Dependent, and Transportation)
• Life Insurance
• Disability Insurance
• Paid Time Off
• 403(b) with Employer Match
• Employee Recognition Programs
• Employee Referral Bonus opportunities
• Discounts through "Tickets at Work"
• Discounts on Verizon mobile service
• And More!

Want to learn more?To learn more about Chimes, and how you can achieve personal and professional growth within a purpose-driven organization, visit us at: https://chimes.org/Careers.#CMD410

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