Document Control Specialist at Dragados USA in Atlanta, Georgia

Job Description:

A document control specialist in construction is responsible for managing, organizing, and tracking all project-related documents, ensuring that the correct information is readily accessible to the team by properly storing, distributing, and updating documents like blueprints, contracts, permits, reports, and change orders, while maintaining accuracy and compliance throughout the project lifecycle



RESPONSIBILITIES:

• Assist with submittals and input into the different Electronic Document management Systems (EDMS), with special focus on Aconex


• Maintain updated Submittal Log, monitor the submittal schedule and status


• Input RFI's (Requests for Information) into the EDMS


• Input documentation and transmittals into Aconex and the owner's EDMS or other legacy document control systems


• Receive, log, and track plans and specifications as received including all revisions


• Upload plans and specifications to contractor personnel as well as subcontractors into EDMS


• Maintain all hard copy files of project documentation


• Maintain electronic copy files of project documentation


• Process and maintain files for change order requests, change orders, contracts, scope changes, and payment applications in an orderly and updated manner into EDMS


• Process and maintain transmittals and associated documents


• Track and file project photos into EDMS


• Maintain project FTP site and existing legacy system information


• Coordinate with team members and managers to accurately process documents and files for the project record in a timely manner

• Bachelor's degree in Business Administration with 3+ years' experience OR Associates degree with 5+ years' experience or High School degree with 5+ years' experience


• Strong computer skills: Word, Excel, PowerPoint, Outlook and familiarity with ERP systems


• Ability to multi-task and work in high pressure environment


• Strong analytical and problem-solving skills including handling submittals


• Knowledge of the construction process, proven ability in planning, organizing and implementing work priorities to ensure the orderly flow of construction documentation throughout the construction process