Admin Services Coordinator - Safety and Security (Medical Center North Liberty)) at University of Iowa in Iowa City, Iowa

Job Description:

The new University of Iowa Health Care North Liberty Campus will open in the Spring of 2025. This 469,000 square foot facility will be home to UI Health Care's nationally recognized Orthopedics service line, offering comprehensive, coordinated, and accessible care across the outpatient, inpatient and surgical venues. These state-of-the-art clinical facilities will also include a full-service community imaging center, laboratory services, physical therapy, retail pharmacy, and emergency department as well as an array of support services. The facility has been designed to support a superior patient and staff experience; excellence across our patient care, teaching and research missions; convenient access to services; and engaging community partnerships. UI Health Care is seeking a welcoming, highly-skilled and collaborative workforce to be a part of the opening team for this superb new campus, and to help further our mission of: Changing Medicine. Changing Lives.



Pay level: 2B

Professional and Scientific Pay Structures | University Human Resources - The University of Iowa

• Perform and coordinate administrative work such as examining and evaluating data requiring a knowledge of both assigned and related work areas.
• Support the daily operations of the Safety and Security office including coordination of specialized events and activities, monitoring appropriateness of expenditures, and change policies and procedures.
• Make decisions and exercise a moderate level of autonomy while typically performing administrative support/management responsibilities for the Safety and Security Director and administrative staff including managing schedules, correspondence, and travel arrangements.
• Assist in coordination/preparation of strategic plans in support of the Director and Safety Manager by establishing guidelines, reminding contributors, proof, read, and edit.
• Maintains effective working relationships with internal staff and our customers.
• Performs other duties as assigned.
• Serves as a contact for Safety and Security, responds to inquiries, maintains records for key and door access.
• Serves as liaison for inquiries regarding interpretation of policies and procedures.
• Prepares and administers correspondence and maintains records (meeting minutes, reports, etc.) in an organized manner for easy retrieval to document Program development and events.
• Compile data and reports for department or institutional meetings.
• Maintain records/policies and procedures on our shared drive and intranet.
• Assists in coordination of reports, as well as other documents
• Utilize Tableau and MS Office Suite programs such as Outlook, Word, Power Point, and Excel for data and communications.
• Initiate purchasing requests for supplies and equipment.
• Assists in monitoring accounts/expenditures and reviewing financial statements.
• Inventory of non-capitalized and capitalized equipment

Required Qualifications

• Bachelor's degree or an equivalent combination of education and experience is required
• Demonstrated experience utilizing computer software applications (ex. Microsoft Office Suite (including Outlook, Word, Power Point and Excel)
• Excellent written and oral communication skills
• Demonstrated ability to manage multiple concurrent objectives, projects, or activities, making effective judgments as to prioritizing and time allotment
• Demonstrated high attention to detail and problem-solving skills

Preferred Qualifications

• Supervisory experience
• Experience utilizing Tableau and/or Excel for reporting
• Knowledge of University accounting/purchasing policy, procedures, and systems
• Experience working in a health care setting

Application Info:


In order to be considered, applicants must upload a resume and mark it as required to the submission. Job openings are posted for a minimum of 14 calendar days. Successful candidates must self-disclose any conviction history and will be subject to a criminal background check and education verification. Please reach out to abagail-sojka@uiowa.edu with any questions.


Additional Information

• Classification Title: Admin Services Coordinator
• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: On Campus

Compensation

• Pay Level: 2B

Contact Information

• Organization: Healthcare
• Contact Name: Abby Sojka Kestas
• Contact Email: abagail-sojka@uiowa.edu

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