Office Manager at University of Miami in Coral Gables, Florida

Job Description:

Current Employees:

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The Office Manager within the Department of Mathematics in the College of Arts and Sciences is responsible for the financial management and fiscal oversight of the department as well as the organization's business affairs, including human resources, staffing, infrastructure, buildings and grounds, and Visitor Services. The position supervises student positions. The Department of Mathematics works closely with the University of Miami/College of Arts & Sciences Offices of Finance and Administration as well as HR and serves as a liaison between the department and IT for office-related needs.

Fiscal Support:

• Ensures that the Chair has clear, accurate, and timely information on the operating and financial performance of the department.


• Monitors all departmental budgets, including disbursement, and accounting for all funds.


• Oversees all general ledger transactions and generates financial statements.


• Provides financial data for grant applications and surveys, as requested.


• Prepares and submits payroll.


• Assists the Chair with grant applications and reporting, as required.


• Works with the Chair to develop the department's annual budget.


• Manages the production and recording of consulting agreements.


• Serves as equipment manager for all related equipment and technology.

Academic Program Support:

• Coordinates all aspects of the course scheduling process. Will provide information to faculty regarding academic policies and procedures.


• Coordinates scheduling and registration for the graduate program. Provides orientation materials and information for new students; maintains departmental files on student's progress towards degrees.

Administrative:

• Oversees day-to-day HR issues, referring more serious matters to A&S HR Director as appropriate.


• Oversees risk management, including insurances and occupational safety.


• Maintains personnel records.


• Serves as a key member of the Emergency Response Team.

Other duties, as assigned

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

MINIMUM QUALIFICATIONS

Education:

High School Diploma or equivalent

Experience:

Minimum 5 years of relevant experience. Any relevant education, certifications and/or work experience may be considered.

Knowledge, Skills and Attitudes:

· Ability to communicate effectively in both oral and written form.

· Ability to maintain effective interpersonal relationships.

· Ability to manage a budget and work within the constraints of that budget.

· Ability to effectively plan, delegate and/or supervise the work of others.

· Ability to process and handle confidential information with discretion.

· Proficiency in computer software (i.e. Microsoft Office).

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.
Job Status:Full time
Employee Type:Staff
Pay Grade:A7 Apply Now