Office Specialist at Slalom, LLC in Atlanta, Georgia

Job Description:

Office Specialist, Team Operations


Location: Atlanta, GA



Who You'll Work With



At Slalom, personal connection meets global scale. Our vision is of a world in which each person has the opportunity to love their life and work. We help people and organizations dream bigger, move faster, and build better tomorrows for all.



About the Role:



We are seeking a highly motivated and organized Office Specialist to join our dynamic Operations team in Atlanta, GA. This role is pivotal in ensuring the smooth operation of our office, providing exceptional support to our employees and customers, and creating a positive and welcoming environment.



Who You Are:



As the driving force behind our Atlanta office's success, you'll be the go-to person for all things operations. Your dedication to providing superior customer service, coupled with your strong interpersonal skills, will enable you to build lasting relationships with clients and colleagues alike. You'll excel in a dynamic environment, balancing independent tasks with teamwork, all while maintaining a keen eye for detail and a commitment to punctuality and reliability.



What You'll Do:




Front Desk Reception



• Primary face behind the front reception desk of our office, greeting and welcoming guests as soon as they arrive, offering a hospitable, warm, and contemporary experience.


• Provide basic and accurate information in-person and via phone/email (i.e. direct visitors to the appropriate person and office; may be responsible for monitoring of team shared inbox; answer and screen phone calls and forward incoming messages)


• Ensure the reception area is tidy and presentable, with all necessary material organized and in the appropriate place (e.g. pens, forms and brochures)


• Conduct facility tours


• Greet new hires on their first day and support first day orientation logistics (e.g. - room set up, technology, catering, etc.)


•



Office Administration



• This is a full-time 100% in-person position located in our Atlanta, GA office; hours of operation are Monday through Friday from 8:00am to 5:00pm.


• Retrieve, sort and distribute daily mail/deliveries


• Maintain a clean and organized office space


• Manage office supplies and equipment


• Support special projects as needed for the team


• Perform other clerical duties as needed



Facility & Safety Management



• Keep kitchens clean and fully stocked including snacks, drink coolers, cleaning products, and other supplies


• Throughout the day, straighten and stock conference rooms and maintain common areas (includes lowering powered desks, raising and lowering blinds as needed, watering plants)


• Communicate with building management, internal teams, and vendors regarding facility-related requests and issues


• Communicate building safety policies and fire drills


• Maintain office security by following safety procedures and controlling access via the reception desk (monitor visitor logbook, may issue employee badges and assist with parking validations)


• Manage the office's lost and found


• May serve as local office First Aid/AED/CPR



Communications



• May support content of market-wide communications


• May update market SharePoint intranet site and/or Social Media account(s)



Event Support & Execution



• Assist with large meetings and securing conference rooms


• Coordinate catering needs (include set up & breakdown)


• Supports planning and execution of internal and external events (may include but not limited to set-up/break down of events, collateral, theme, registration, event website, communications, rooming lists, food & beverage, swag, etc.); occasional overtime may be necessary



Performance and Professional Development



• Establishes and follows through with annual priorities & goal setting within Workday


• Responsible for regular check-in cadence with people leader


• Actively participates in Office Operations community locally, regionally, and companywide



What You'll Bring




Qualifications:



• Bachelor's degree or relevant experience in a fast-paced office environment required


• Experience using Microsoft Office Suite, Outlook, Microsoft Teams preferred


• Must possess strong problem-solving skills and attention to detail


• Professional communicator with strong oral and written communication skills


• Hold a driver's license in good standing and have reliable transportation to/from office space and other event spaces and errands around Atlanta



Vibe Requirements



• Works with a sense of urgency without sacrificing quality or accuracy, particularly when under pressure


• See no task as "too small" or "beneath" them


• Demonstrates a deep commitment to our values, fostering a sense of inclusion and belonging for all team members.


• Has a positive attitude and enjoys interacting with people


• Willing to make the impossible possible


• Thrives in a fast-paced environment


• Exemplifies the core value of "Take Ownership & Get it Done"


• Open to Feedback


Slalom is a modern consulting firm focused on strategy, technology, and business transformation. In 43 markets around the world, Slalom'steams have autonomy to move fast and do what's right. They are backed byregional innovation hubs, a global culture of collaboration, and partnerships with the world's top technology providers. Founded in 2001 and headquartered in Seattle, Slalom has organically grown to over 12,000 employees. Slalom has been named one of Fortune's 100 Best Companies to Work For seven years running and is regularly recognized byemployees as a best place to work. Learn more at slalom.com


Slalom is an equal opportunity employer that is committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veterans status, or any other characteristic protected by federal, state, or local laws, and will not be discriminated against on the basis of disability.