Sponsored Research Administrator I at University of South Florida in Tampa, Florida

Job Description:

Dept Number/Name: 0-7903-000 / Sponsored Research

College Division: Research-Sponsored Research

Salary Plan: Administrative

Job Code/Title: 3215 / Sponsored Research Admin I

Hiring Salary/Salary Range: $57,500 - $62,500

Position Number: 00000427

Work Flexibility: Fully Remote

ORGANIZATIONAL SUMMARY:

Sponsored Research (DSR), a department within USF Research & Innovation, is responsible for the USF Systemwide development and administration of sponsored research activities, with delegated authority by the USF System President to execute contracts on behalf of the university. DSR coordinates and manages external and internal contracts and grants, providing services to faculty researchers and unit research administrators in the colleges and departments related to funding searches, proposal development, and grants management training. Subunits include Proposal Development Services; Proposals and Awards Services, including Subawards; Electronic Proposal Submission; Export Control; and Complex Projects. DSR has approximately 35 employees at four locations (Tampa, USF St. Petersburg, USF Sarasota-Manatee, and USF College of Medicine), with an annual budget of $3 million. Nearly $400 million in grant and contract awards was processed in Sponsored Research last year. Clients served are USF System faculty, research administrators and other USF employees, students, community liaisons for collaborative projects, and representatives of public and private sponsoring agencies. DSR is a fast-paced, compliance- and deadline-oriented office, the mission of which is based in Florida Statute and is to protect the best interests of the USF System.

POSITION SUMMARY:

This position in Sponsored Research, USF Research & Innovation, is one of several key positions that provide administrative and technical assistance and support to faculty and staff in the development of proposals and electronic proposals for outside funding for research and special sponsored institutional projects. The incumbent negotiates, administers, extends, terminates, and re-negotiates grants, contracts, and sub-contracts for sponsored research projects. Independent judgment and discretion is used in monitoring and interpreting relevant regulations, guidelines, and standards for regulatory compliance and the fulfillment of contractual obligations for sponsor and university commitments.

RESPONSIBILITIES:

Assists and consults with faculty and PIs during the preparation and development of grant proposals. Reviews proposals, provides recommendations, drafts modifications, and interprets funding agency guidelines and any applicable regulations. Ensures proposals are submitted through appropriate mediums, sent to all necessary parties/agencies, and are received by sponsors on a timely basis.

Negotiates, drafts and reviews contracts, subcontracts and amendments with sponsoring agencies to ensure compatibility with University guidelines and mission. Reviews contract terms to protect any intellectual properties of the PI and the University. Acts as liaison with the General Counsel's office on complex legal matters and receives appropriate approvals for such matters.

Performs continuous monitoring of contract terms and works with Principal Investigators to ensure that the sponsoring agency guidelines and contract terms are adhered to by all parties working on the grant (e.g., USF employees, subcontractors, other Universities, etc.) throughout the life of the contract. When necessary, reviews contracts/subcontracts/amendments and contact sponsors in an effort to obtain amendments, extensions, or to re-negotiate terms and conditions.

Reviews and submits proposals for private sector sponsors or not-for-profit organizations through USF's Research Foundation. Performs both pre and post award duties from proposal development to contract close out in support of Research Foundation contracts. Acts as liaison with the sponsoring agency and Research Foundation staff.

Develops, provides assistance, and/or modifies grant proposal budget figures including budget projections, budget justifications, and appropriateness of budgeted items. Assists in the determination and computation of appropriate salary levels, percentages of effort, fringe benefit rates, indirect cost rate and base, etc.

Sets up and processes the awarded grant by performing set up procedures in all Enterprise systems and databases, ensuring funds are released per the award guidelines, reviewing the contract for spending restrictions, and reviewing terms for appropriate protocol and research assurances such as IRB or Biosafety considerations. Assists PI with initial budgetary set up forms and procedures and advises PI and appropriate staff of contract terms and conditions, budgetary matters, and compliance considerations.

Works with Research Financial Management, Research Compliance, Comparative Medicine, etc. to meet the needs of the proposal, contract or subcontract.

Gathers information and responds to granting agency and auditor inquiries. Refers highly complex or extremely sensitive audit or legal matters to the Director, AVP or other appropriate administrator.

Acts as liaison with PIs, faculty and other departmental grant staff. Notifies and advises PI and department of expenditure restrictions, current expenditure procedures, contract amendments, time extensions, etc. Alerts PIs and grant personnel of compliance issues.

Remains current on federal and state regulations and monitors upcoming funding sources and opportunities for sponsored research projects.

Reviews monthly activity summaries and reports for submission to university faculty, staff and administrative officials. This includes verifying data for monthly and annual reports. Designs and participates in conducting training sessions for university faculty, administrators and support staff.

As required, performs other assigned miscellaneous administrative duties including preparing special reports which are related to the University's sponsored program activities.

POSITION QUALIFICATIONS:

MINIMUM:

This position requires a Bachelor's degree and 1 year of professional administrative experience; or a Master's degree. Progressively responsible related experience may substitute for the required education on a year for year basis.

FLSB1310 Equivalency:

4 years of directly relevant experience may be substituted for bachelor's degree.
6 years of directly relevant experience may be substituted for master's degree.

USF Tampa

Information for Applicants

This position is subject to a Level 1 criminal background check.

Job Opening Number: 38059

Posting Date: 10/17/2024

Re-Posting Date: 01/08/2025

Posting End Date: 01/22/2025

How To Apply

Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

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To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu .

Equal Employment Opportunity

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.

The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.

USF's Equal Opportunity Affirmative Action Statement .

Federal Rights

Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .

Work Location

Campus map and location overview: USF - Tampa Campus

About USF

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

Working at USF

With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .

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