We are seeking a Front Desk Administrative Assistant for our client's Houston office, a cool, open industrial space with a casual and friendly atmosphere. Their office is a small but dynamic environment, home to a team of executives and staff who value collaboration and efficiency.
Key Responsibilities:
Assist the CFO with calendar management, coordinate executive travel, and prepare conference rooms for meetings.
Order office supplies, manage vendor relationships, and handle low-volume calls.
Oversee minor property management tasks, ensuring the office operates smoothly.
Order lunch for meetings, set up events, and support executives with ad-hoc tasks.
Run occasional errands and proactively address tasks during downtime with independent thinking.
We are looking for someone who thrives in a small, hybrid office environment and brings a blend of professionalism and adaptability. Key qualities include:
Ability to work independently and offer assistance before being asked.
Comfortable juggling various responsibilities, from travel coordination to property management.
Enjoys quiet moments in the office and finds ways to stay productive during slower periods.
Presents a polished and friendly demeanor to vendors, executives, and visitors alike.