Our client, a well-established investment management firm, is seeking a skilled and motivated Analyst Assistant to join their dynamic administrative support team. The firm manages a diverse portfolio across various asset classes, including publicly traded securities, private equity, real estate, and more. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and enjoys being an integral part of a collaborative team.
Key Responsibilities
Provide outstanding administrative support to the firm's investment teams, ensuring seamless operations.
Manage multiple team inboxes, prioritizing and addressing requests efficiently.
Screen and direct communications, including calls and conference arrangements.
Coordinate calendar management, including complex meeting logistics and industry events.
Oversee domestic and international travel arrangements and process expense reports.
Maintain databases, contacts, filing systems, and track key documents such as earnings reports.
Conduct research on companies, markets, and industries using various tools, and distribute findings to the team.
Liaise between accounting and investment analysts for invoice processing.
Draft correspondences and manage special projects as needed.
Collaborate with teammates to streamline processes and suggest best practices.
Support the broader administrative team, providing backup coverage as required.
Qualifications
Bachelor's degree or equivalent with 4+ years of professional administrative experience, preferably in the financial or real estate industries.
Proven ability to thrive in a fast-paced, deadline-oriented environment.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Exceptional communication skills, both written and verbal, with strong command of English grammar and syntax.
Demonstrated ability to work independently while effectively collaborating within a large team.
Experience supporting high-level investment professionals is preferred but not required.
Strong organizational and problem-solving skills with attention to detail and accuracy.
Flexible schedule to accommodate changing business needs and team coverage requirements.
What Our Client Offers
An opportunity to work with a dynamic and successful firm in a collaborative environment.
Challenging work supporting a global investment strategy across diverse asset classes.
Professional growth opportunities and a chance to make a meaningful contribution to the team.