Zenbooth designs and manufactures sustainable products in Berkeley, CA that are friendly for the people, the planet, and your wallet. We are the industry's leader in crafting durable, quiet, and private spaces at an affordable price. We care deeply about how the products we make impact our community, nature, and the human experience.
As our team has grown, we are looking for an Business Office Manager to manage our finance processes, supporting our manufacturing operations, and championing our people initiatives.
Details
Full-Time, Contract to start with opportunity to transition to Perm, In Office
What You'll Do
Office Management
Manage the day-to-day operations of the office, including supplies, scheduling, and vendor relationships for facilities.
Act as the primary point of contact for administrative inquiries from internal teams and external partners.
Ensure smooth functioning of office systems, including accounting software, document management, and communication tools.
Oversee incoming and outgoing correspondence, including email and mail handling.
Financial Management
Monitor and manage accounts payable (AP) and accounts receivable (AR)
Manage incoming and outgoing correspondence in AP inbox and physical mail
Input bills into QBO and oversee buyers for compliance with bill entry process
Process weekly payments ensuring all invoices are approved
Prepare and review weekly and monthly financial reports, including cash flow and budget tracking.
Complete quarterly reconciliations of accounts and financial statements
Manage CRM vendor management platform
Process payroll, employee reimbursements, and customer refunds/payments including printing checks if needed
Coordinate with accountants/bookkeepers to ensure accurate tax filings, sales tax registrations, compliance, and audit preparation.
Prepare forms such as credit applications, resale certificates, and credit card authorizations
Business and Manufacturing Operations
Provide administrative and operations support to manufacturing, engineering, fulfillment and customer facing teams. Identify opportunities for automation and improvement.
Provide HR admin support including onboarding, offboarding of staff
Support leadership with project management and cross-departmental initiatives
Assist in the preparation of financial forecasts and business models to inform strategic decision-making.
Leadership Support
Collaborate directly with leadership to execute administrative and financial initiatives and goal setting
Provide regular updates on key metrics, including operational performance and financial health
Assist with coordination of cultural initiatives such as our team gatherings and community events
Supervise and train administrative support staff as needed
Requirements
Bachelor's Degree in Finance, Business, or related field
3+ years of AP/AR experience
Knowledge of accounting practices, general tax compliance, and business governance
Proficient with Quickbooks Online
Proficient with data manipulation and analysis using Google Sheets
Proven success working in a hybrid/remote work environment
Experience and comfort communicating via phone, email, video conferencing
Previous roles with leadership/management experience
Experience with manufacturing nice to have
Please send resume, cover letter, and references to jobs@zenbooth.net
Learn more about what we do on our website: www.zenbooth.net
Zenbooth is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.