Our client, a small Real Estate Acquisition company located in the Chicago/Rosemont area has an immediate need for an Executive Assistant/Office Administrator. The ideal candidate will be highly organized, proactive, and resourceful. Provides comprehensive administrative support to the two partners of the firm. The ideal candidate will be a polished professional with exceptional communication skills, the ability to manage competing priorities, and a strong attention to detail. Salary range $80k-$95k plus bonus. Client offers benefits including, medical, dental, 401k, and unlimited PTO.
This is in office Monday- Thursday, and Fridays are work from home.
Recruiter: Connie Stathopoulos
Key Responsibilities:
Administrative Support: Manage calendars, schedule appointments, and coordinate meetings, including preparing agendas and materials.
Travel Coordination: Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
Communication: Serve as the primary point of contact for internal and external stakeholders on matters related to the partners. Draft and review correspondence, emails, and documents.
Project Management: Assist with special projects, including research, data collection, and creating presentations or reports.
Event Planning: Coordinate logistics for company events, meetings, and off-site activities.
Document Management: Maintain organized filing systems, including digital and hard-copy records, contracts, and confidential documents.
Office Operations: Support general office management tasks, including ordering supplies and liaising with vendors.
Confidentiality: Handle sensitive and confidential information with the utmost discretion.
Qualifications:
Bachelor's degree or equivalent experience preferred.
Minimum of 5 years of experience in an executive assistant or similar role, preferably within the real estate or private equity sectors.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with project management tools.
Exceptional organizational skills and attention to detail.
Strong written and verbal communication skills.
Ability to work independently and proactively in a fast-paced environment.
Demonstrated ability to handle multiple tasks with a calm and professional demeanor.