Temporary or Temp-to-Hire (6-8 weeks, with the possibility of conversion for exceptional candidates)
Location:
Streeterville, Chicago, IL
Schedule:
Full-time, Monday-Friday, 8:00 AM - 5:00 PM
Salary Range:
$25-$30/hour (Dependent on experience)
Preferred Start Date:
ASAP
Job Summary:
We are seeking a proactive and highly organized Temp Administrative Assistant to support senior leadership and ensure the smooth operation of daily office activities. The ideal candidate will excel in a fast-paced environment, demonstrating flexibility, multitasking abilities, and executive presence.
Key Responsibilities:
Scheduling & Calendar Management (10%):
Manage calendars for senior leadership and coordinate high-volume meeting requests for students and staff.
Assist in planning and scheduling departmental meetings and events.
Office Management (20%):
Handle office supply orders, facilities requests, and IT-related tasks.
Act as the point of contact for daily office operations and logistical support.
Budget & Financial Administration (20%):
Process purchase orders, reimbursements, and payments.
Collaborate with colleagues to optimize financial workflows.
Curriculum Support (50%):
Support curriculum operations by scheduling module meetings and sending session reminders.
Manage and distribute evaluation feedback to faculty.
Upload and organize session materials, such as video links and presentation slides, for educational modules.
Qualifications:
3-4 years of administrative experience required.
Bachelor's degree preferred; mandatory for permanent hire.
Strong multitasking skills with the ability to prioritize and adapt to changing priorities.
Excellent communication and organizational skills.
Ability to maintain confidentiality and exercise discretion.
Company Culture:
This role is ideal for a candidate who thrives in a dynamic environment, can handle shifting responsibilities, and takes initiative in resolving issues promptly. We value collaboration, professionalism, and a solutions-oriented mindset.